Executive & Admin Assistant

Nexist; City of Melbourne; On-site; Confidential; Full time

Job summary

A dynamic company is seeking an experienced Executive Assistant to support a CEO. This role includes managing the CEO's inbox, calendar, and tasks, acting as a key liaison, and handling administrative duties. Ideal candidates will have at least 2 years of experience in a similar role, exceptional organizational skills, and a flexible, adaptable approach to work. You must thrive in a fast-paced environment and possess strong communication abilities, contributing significantly to various design and development projects as needed.

Qualifications

• 2+ years supporting a CEO or executive.
• Ability to make decisions and take feedback.
• Strong written and verbal communication skills.
• Experience in design and development literacy.

Responsibilities

• Manage inbox, calendar, and phone calls.
• Liaise between the CEO, team, and clients.
• Handle office and business administration tasks.
• Coordinate travel arrangements.

Skills

Trustworthiness

Communication

Organization

Adaptability

Job description

Location: International, Anywhere; 100% Remote

Are you an experienced EA looking for a new opportunity in a high-performing, fast-paced, and rewarding environment? Great! Read on!

Ansh Malhotra (Father, serial entrepreneur) and his team are looking for a top-tier Executive Assistant to join their team of A players.

Who are we?

Ansh Malhotra is an award-winning entrepreneur who has founded multiple businesses.

Ansh is on a mission to help small businesses grow to new heights through world-class web and app design services.

Now, we need you – yes you – to help scale to new heights and continue to provide incredible support to entrepreneurs.

Tasks

What’s the gig?

We’re searching for an experienced assistant to execute day-to-day activities, administrative tasks (such as inbox and calendar management, wink wink), and special projects for Ansh.

This position touches every corner of Ansh’s life and business, which means the right person will have a passion for coming alongside Ansh and putting the infrastructure in place to bring his big vision into reality.

It’s a big role, and we need someone who has the ability to ramp up quickly when it comes to new information and learning new things. Therefore, we’re looking for someone with deep career ambitions as an assistant to the Ansh and someone who truly believes in the value of this role as their calling.

Projects for you might include:

• Managing Ansh’s inbox, calendar and phone calls
• Acting as the liaison between the CEO and his team and clients,
• Office/Business admin management incl. office phone call management, vendor management and more,
• Managing repetitive client tasks,
• Data admin tasks - incl. (but not limited to) data management on excel/Googler Sheets,
• Owning the logistics of important business (and sometimes personal) purchases,
• Picking out gifts for the Ansh’s wife,
• Being the point person for the employees, clients, and accountants,
• Coordinating travel arrangements.

Among many, many other things.

Over time, the goal is that you’ll become an extension of Ansh by having the ability to anticipate his needs, see around the corner, and remember things before he does. Because of this, the ability to build trust quickly is critical. We desire a high level of professionalism, confidentiality, discretion and judgement, in both written and verbal communication.

Requirements

Who exactly are we looking for?

In short, does this sound like you? Someone that is a(n):

• Trustworthy. Someone with high standards and boundaries, a consummate professional with a high level of discretion.
• Communicator. You have excellent written and verbal communication.
• Organiser. You have impeccable attention to detail, you look to improve processes and you anticipate every eventuality.
• Adaptable. You thrive when you need to find solutions fast and you work fast and efficiently to get the job done.

Why you?

As a minimum, you have:

• You have at least 2+ years of experience supporting a CEO or executive in the past. This is a must in this role, as you’ll be able to pattern match previous experiences and understand everyday shifting tasks and priorities are inherent in supporting an executive.
• You can hold your own. You make decisions decisively, and are able to take very direct feedback.
• You are a rock-solid communicator. You present information clearly and with no errors, whether that is in written or verbal communication.
• You’re highly-adaptable and flexible, as this role is ever changing in its nature as new projects come to light as such.
• You’ll be contributing to projects related to design and development elements, so a strong appetite and experience in design and development literacy is desired.
• You thrive in fast-paced environments, with tight deadlines, with a rigorous eye for detail and accuracy
• You take a lot of pride in your outcomes, whether that’s booking just the right dinner reservation, or facilitating the final signing on a business acquisition.