Dynamic Project Support Administrator

WSP; Western Australia; On-site; AUD 65,000 - 85,000; Full time

Job summary

WSP's Perth team is seeking a proactive Business Support Administrator to keep our projects running smoothly. You will provide day-to-day administrative support to project managers and engineers, prepare and maintain project documentation, and help with onboarding and travel arrangements.

In a fast-paced environment, you will manage timesheets, expense claims, purchase orders, and invoice coding, while coordinating meetings, taking minutes, and ensuring accuracy and confidentiality across

Qualifications

• Previous experience in an administrative, team support, or office coordination role (2+ years preferred).
• Experience within engineering, construction, professional services, or infrastructure environments will be highly regarded.
• Strong Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook.
• Experience using Microsoft 365 tools such as Teams, SharePoint, and OneDrive.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• A proactive, solutions-focused approach and willingness to support wherever needed.
• High attention to detail and a commitment to quality, confidentiality, and continuous improvement.

Responsibilities

• Providing day-to-day administrative support to project managers and engineers.
• Preparing, formatting, and maintaining professional project documentation.
• Proofreading and reviewing documents to ensure accuracy, consistency, and compliance.
• Assisting with tender submissions, including coordinating CVs, certifications, and supporting documentation.
• Coordinating team meetings, recording minutes, and tracking actions.
• Supporting financial administration, including timesheets, expense claims, credit card reconciliations, purchase orders, and invoice coding.
• Assisting with onboarding activities such as office access, inductions, and workstation setup.
• Coordinating travel, medical assessments, training, and project-specific requirements.
• Performing data entry and maintaining project records, including soil and rock log information.
• Contributing to a positive team culture focused on collaboration, safety, quality, and exceptional client service.

Skills

Organisational skills

Communication skills

Team support

Tools

Microsoft Office

Teams

SharePoint

OneDrive

Job description

WSP's Perth team is seeking a proactive Business Support Administrator to keep our projects running smoothly. You will provide day-to-day administrative support to project managers and engineers, prepare and maintain project documentation, and help with onboarding and travel arrangements.

In a fast-paced environment, you will manage timesheets, expense claims, purchase orders, and invoice coding, while coordinating meetings, taking minutes, and ensuring accuracy and confidentiality across