Contract Administrator

Fleetwood; Adelaide; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible work options

Career growth opportunities

Parental leave and family support

Job summary

Fleetwood is seeking an experienced and detail-oriented Contract Administrator to join our team in Para Hills, SA on a 12-month fixed-term contract. You will support the delivery of a modular construction project, working with Project and Construction Managers to ensure smooth progress from start to finish.

You will handle contract administration, financial coordination, and project support, contributing to successful outcomes and strong stakeholder relationships within a collaborative team.

Qualifications

• Minimum 3 years' experience in contract administration, project administration, or a similar role.
• Experience managing progress claims, variations, subcontractor documentation, and project records within a project environment.
• Excellent communication skills and the ability to build effective relationships with clients, subcontractors, and internal stakeholders.

Responsibilities

• Manage contract administration including progress claims, variations, invoicing, payment schedules, and subcontractor documentation.
• Coordinate project start-up requirements, including insurances, permits, approvals, and project bank accounts.
• Maintain accurate project records, reporting, registers, and documentation throughout the project lifecycle.
• Support Project and Construction Managers with project tracking, timelines, deliverables, cost control, forecasting, and budget monitoring.
• Coordinate project meetings, prepare minutes, and manage project correspondence and documentation.
• Assist with project handovers, close-out activities, and compliance with contractual, company, and WHSEQ requirements.
• Build and maintain positive relationships with clients, subcontractors, and internal stakeholders to support successful project delivery.

Skills

Contract administration

Project administration

Stakeholder management

Communication

Organisational skills

Education

Construction Management

Quantity Surveying

Business Administration

Tools

Navision

MS Office

Job description

Fleetwood is seeking an experienced and detail-oriented Contract Administrator to join our team in Para Hills, SA on a 12-month fixed-term contract.

Supporting the delivery of an exciting and high-profile modular construction project, you will play a key role in ensuring projects run smoothly from commencement through to completion. Working closely with Project and Construction Managers, you’ll provide contract administration, financial coordination, and project support to help deliver successful outcomes.

This is a fantastic opportunity to contribute to a significant project while working alongside an experienced and collaborative team.

Key Responsibilities

• Manage contract administration including progress claims, variations, invoicing, payment schedules, and subcontractor documentation.
• Coordinate project start-up requirements, including insurances, permits, approvals, and project bank accounts.
• Maintain accurate project records, reporting, registers, and documentation throughout the project lifecycle.
• Support Project and Construction Managers with project tracking, timelines, deliverables, cost control, forecasting, and budget monitoring.
• Coordinate project meetings, prepare minutes, and manage project correspondence and documentation.
• Assist with project handovers, close-out activities, and compliance with contractual, company, and WHSEQ requirements.
• Build and maintain positive relationships with clients, subcontractors, and internal stakeholders to support successful project delivery.

About You

You are an organised and proactive Contract Administrator with experience supporting construction, manufacturing, or project delivery environments. You thrive in a fast-paced setting, enjoy building strong stakeholder relationships, and take pride in delivering accurate, high-quality work that contributes to successful project outcomes.

What you’ll bring;

• Minimum 3 years' experience in contract administration, project administration, or a similar role.
• Experience managing progress claims, variations, subcontractor documentation, and project records within a project environment.
• Strong organisational, analytical, and problem-solving skills, with the ability to manage competing priorities and deadlines.
• Excellent communication skills and the ability to build effective relationships with clients, subcontractors, and internal stakeholders.
• Proficiency in Microsoft Office applications, with Navision experience highly regarded.
• Relevant qualifications in Construction Management, Quantity Surveying, Business Administration, or a related discipline are desirable but not essential.

Why Fleetwood?

Join us at a transformative point in our journey and play a key role in shaping impactful change.

Be part of an organisation guided by Collaboration, Integrity, Accountability, Safe Together and Innovation.

Access professional and career growth opportunities across our group of ASX-listed companies

Benefit from flexible work options designed to support both your wellbeing and productivity.

Take advantage of parental leave and family support options.

About The Company

Fleetwood Australia is leading a construction revolution, redefining the Australian market through the transformative power of modular building. With more than 60 years of experience and a national presence, we are enhancing community wellbeing and setting new benchmarks across key sectors including education, social housing, health, aged care and government projects.

Our vision is to create places where people thrive, and our purpose is to lead the reimagining of sustainable spaces. We believe diverse perspectives strengthen our work, and we’re committed to creating a supportive, respectful and inclusive environment.