Project Administrator

Fleetwood; Gold Coast City; On-site; AUD 65,000 - 80,000; Full time

Job summary

Fleetwood Building Solutions in Queensland is seeking an organised Project Administrator to support the Operations team across education, government and infrastructure projects. You will manage project documentation, reporting, compliance requirements and stakeholder communications with accuracy and efficiency.

Working closely with Project Managers, Contract Administrators and site teams, you’ll help keep projects on track from kickoff through handover and completion.

Qualifications

• Previous experience in project administration or a similar support role.
• Strong organisational and time management skills with multiple priorities.
• Experience managing document control systems and project records.
• Understanding of project handover documentation and compliance.

Responsibilities

• Maintain project documentation, records and registers, ensuring information is accurate, complete and up to date.
• Produce regular and ad hoc project reports for internal stakeholders and clients.
• Coordinate and monitor project compliance documentation, including building certification and handover requirements.
• Compile, manage and archive project safety, quality and contract documentation.
• Liaise with project stakeholders, subcontractors and internal teams to support project delivery.
• Generate, track, process and follow up project-related documentation and correspondence.
• Maintain project registers including defects, maintenance and compliance records.
• Prepare meeting agendas, attend meetings, record minutes and distribute actions in a timely manner.
• Coordinate travel bookings and logistics in line with project requirements.
• Support continuous improvement initiatives by assisting with the development and enhancement of administrative systems and processes.

Skills

Organisational skills

Time management

Document control

Stakeholder communication

Tools

Microsoft Office

Job description

We're looking for an organised and detail-oriented Project Administrator to join Fleetwood Building Solutions in Queensland and play a key role in supporting the successful delivery of education, government, social infrastructure and modular construction projects across the state.

This role is responsible for providing effective administrative and project support to our Operations team, ensuring project documentation, reporting, compliance requirements and stakeholder communications are managed accurately and efficiently throughout the project lifecycle.
Working closely with Project Managers, Contract Administrators, Site Teams, Sales and other internal stakeholders, you'll help keep projects running smoothly from commencement through to handover and completion. What makes this opportunity different is the variety. Our Queensland business delivers a unique blend of modular and conventional construction projects across metropolitan, regional and remote locations.
No two days are the same, with exposure to a diverse range of project activities, stakeholders and project environments. You'll join a highly experienced team with a strong reputation for delivery, where your attention to detail, organisation skills and proactive approach will make a genuine impact on project outcomes.

Key Responsibilities

• Maintain project documentation, records and registers, ensuring information is accurate, complete and up to date.
• Produce regular and ad hoc project reports for internal stakeholders and clients.
• Coordinate and monitor project compliance documentation, including building certification and handover requirements.
• Compile, manage and archive project safety, quality and contract documentation.
• Liaise with project stakeholders, subcontractors and internal teams to support project delivery.
• Generate, track, process and follow up project-related documentation and correspondence.
• Maintain project registers including defects, maintenance and compliance records.
• Prepare meeting agendas, attend meetings, record minutes and distribute actions in a timely manner.
• Coordinate travel bookings and logistics in line with project requirements.
• Support continuous improvement initiatives by assisting with the development and enhancement of administrative systems and processes.

We're looking for an organised and detail-oriented Project Administrator to join Fleetwood Building Solutions in Queensland and play a key role in supporting the successful delivery of education, government, social infrastructure and modular construction projects across the state.

This role is responsible for providing effective administrative and project support to our Operations team, ensuring project documentation, reporting, compliance requirements and stakeholder communications are managed accurately and efficiently throughout the project lifecycle.
Working closely with Project Managers, Contract Administrators, Site Teams, Sales and other internal stakeholders, you'll help keep projects running smoothly from commencement through to handover and completion. What makes this opportunity different is the variety. Our Queensland business delivers a unique blend of modular and conventional construction projects across metropolitan, regional and remote locations.
No two days are the same, with exposure to a diverse range of project activities, stakeholders and project environments. You'll join a highly experienced team with a strong reputation for delivery, where your attention to detail, organisation skills and proactive approach will make a genuine impact on project outcomes.

Key Responsibilities

• Maintain project documentation, records and registers, ensuring information is accurate, complete and up to date.
• Produce regular and ad hoc project reports for internal stakeholders and clients.
• Coordinate and monitor project compliance documentation, including building certification and handover requirements.
• Compile, manage and archive project safety, quality and contract documentation.
• Liaise with project stakeholders, subcontractors and internal teams to support project delivery.
• Generate, track, process and follow up project-related documentation and correspondence.
• Maintain project registers including defects, maintenance and compliance records.
• Prepare meeting agendas, attend meetings, record minutes and distribute actions in a timely manner.
• Coordinate travel bookings and logistics in line with project requirements.
• Support continuous improvement initiatives by assisting with the development and enhancement of administrative systems and processes.

About You

• Previous experience in project administration or a similar support role, preferably within construction or project-based environments.
• Strong organisational and time management skills with the ability to manage multiple priorities and deadlines.
• Experience managing document control systems, project records and administrative processes.
• Understanding of building certification processes, project compliance requirements and project handover documentation is highly regarded.
• High level attention to detail and commitment to maintaining accurate records.
• Strong written and verbal communication skills with the ability to build positive stakeholder relationships.
• Intermediate to advanced skills across Microsoft Office, including Word, Outlook and Excel.
• Customer-focused mindset with a proactive and solutions-oriented approach.
• Ability to work both independently and collaboratively within a team environment.
• Commitment to safety, quality and continuous improvement.

Why Fleetwood?

• Support meaningful projects that deliver schools, community facilities and government infrastructure across Queensland.
• Join a high-performing team with a strong culture and reputation for delivery.
• Work on a diverse mix of modular and conventional construction projects.
• Gain exposure to the full project lifecycle across a variety of project types.
• Play a valued role within a collaborative and supportive operational team.
• Career development opportunities within an ASX-listed national business.
• Be part of a company committed to Collaboration, Integrity, Accountability, Safe Together and Innovation.

About the Company

Fleetwood Australia is leading a construction revolution, redefining the Australian market through the transformative power of modular building. With more than 60 years of experience and a national presence, we are enhancing community wellbeing and setting new benchmarks across key sectors including education, social housing, health, aged care, defence and government projects.
Our vision is to create places where people thrive, and our purpose is to lead the reimagining of sustainable spaces. We're currently undergoing significant business transformation, creating exciting opportunities for people who want to help shape the future of the organisation.
We believe diverse perspectives strengthen our work, and we're committed to creating a supportive, respectful and inclusive environment where our people can thrive.

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