Multi-Site Facilities & Operations Coordinator

Aspen; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

24/7 Employee Assistance Program

Job summary

Aspen Medical in Brisbane is seeking a proactive Facilities Coordinator to join the Corporate Services team. You will oversee safe, efficient operation of our corporate facilities across Canberra, Brisbane and Perth, coordinating maintenance, contractor management and compliance.

You will bring 12+ months’ facilities coordination experience, strong communication and organisational skills, and be able to manage multiple sites with reliability. Brisbane-based with interstate travel as needed.

Qualifications

• Minimum of 12 months’ relevant experience in facilities coordination, workplace operations, property services or corporate services.
• Experience coordinating contractors, landlords and service providers across multiple sites.
• Experience managing budgets and expenditure.
• Qualifications in facilities management, property, building services, work health and safety, or business administration.

Responsibilities

• Coordinate planned and reactive maintenance across corporate facilities.
• Manage relationships with landlords, building managers, contractors and service providers.
• Maintain lease, utility, asset, access, maintenance and compliance records.
• Coordinate workplace inspections, contractor inductions and hazard rectification with Health and Safety Manager.
• Coordinate office moves, minor fit-outs and workspace reconfigurations.
• Monitor facilities budgets and expenditure, obtain quotations and review invoices against approved work.
• Coordinate responses to facilities incidents and workplace disruptions.
• Report on maintenance, contractor performance, expenditure, compliance and improvement initiatives.
• Support Brisbane office onboarding, workstation allocation, meeting room readiness and office activities.

Skills

Communication skills

Stakeholder engagement

Problem-solving

Organisational skills

Education

Facilities management qualification

Property/building services qualification

Work health and safety qualification

Business administration qualification

Tools

Microsoft 365

Facilities management systems

Job description

Aspen Medical in Brisbane is seeking a proactive Facilities Coordinator to join the Corporate Services team. You will oversee safe, efficient operation of our corporate facilities across Canberra, Brisbane and Perth, coordinating maintenance, contractor management and compliance.

You will bring 12+ months’ facilities coordination experience, strong communication and organisational skills, and be able to manage multiple sites with reliability. Brisbane-based with interstate travel as needed.