Dynamic Front Desk & Office Admin Coordinator

Oceaneering; Western Australia; On-site; AUD 52,000 - 66,000; Full time

Job summary

Oceaneering is seeking a friendly and proactive receptionist to support head office reception and general administration. You will greet visitors, answer calls, coordinate meetings, manage mail and couriers, and assist with office events.

The role requires proficiency in Microsoft Office, strong interpersonal skills, and the ability to work independently as part of a team. Prior experience in a similar role and Cert IV in Business Administration are desirable.

Qualifications

• Cert IV Business Administration is desirable.
• Minimum 2 years’ experience in a similar role.
• Proficiency in Microsoft Office Suite.
• Excellent interpersonal and communication skills.
• Customer service oriented and welcoming approach.

Responsibilities

• Receive visitors/phone calls in an efficient and welcoming manner ensuring a professional and positive experience to the organisation linking callers to the appropriate individuals or departments.
• Ensure reception area and meeting rooms are kept tidy and inviting.
• Maintain appropriate kitchen supplies such as milk, coffee, and other relevant items. Conducting stock take and ordering as appropriate.
• Ensure kitchen area and lunchrooms are kept tidy and inviting, including emptying dishwasher as appropriate.
• Assist with townhall meeting and teleconference bookings (including food catering and IT requirements).
• Process incoming/outgoing mail and couriers including documents efficiently and appropriately.
• Monitor stationary stock and placing orders as appropriate.
• Assist HR, project administrator and coordinators with creation of purchase orders when required.
• Conduct other administrative duties, scanning/photocopying as required
• Undertake admin and facilities reporting as required.
• Understand different department functions and operations and refer queries and visitors to the most appropriate team or individual.
• Identify areas for improvement, possible solutions and escalate as appropriate and engage in change and improvement initiatives.
• Assist remote IT team with coordination of hardware for new starters.
• Assist with coordination and organization of Office Events including Christmas Party, and other events as appropriate.
• Coordinate and reconcile catering billing.
• Other ad hoc duties as assigned by HR, Project Administrator or Facilities Coordinator.

Skills

Interpersonal skills

Communication skills

Customer service oriented

Organizational skills

Teamwork

Education

Cert IV Business Administration

Tools

Microsoft Office Suite

Job description

Oceaneering is seeking a friendly and proactive receptionist to support head office reception and general administration. You will greet visitors, answer calls, coordinate meetings, manage mail and couriers, and assist with office events.

The role requires proficiency in Microsoft Office, strong interpersonal skills, and the ability to work independently as part of a team. Prior experience in a similar role and Cert IV in Business Administration are desirable.