Drafting and Estimating Admin

Offshore Virtual Assistants; City of Brisbane; Hybrid; AUD 70,000 - 85,000; Full time

Benefits offered by this job

Flexible work-from-home

Paid breaks

Professional development opportunities

Job summary

A construction support company seeks a well-experienced Drafting & Estimating Administrator to provide essential technical and administrative support. This role involves compliance checking, technical drawing preparation using software like AutoCAD, and assisting in cost estimation for projects. Candidates should have a degree in a related field and at least 3 years of experience in structural steel or construction support roles. The position offers flexibility to work from home during business hours in Brisbane.

Qualifications

• Degree in Drafting, Engineering, Construction Management, or a similar field is preferred.
• Minimum 3+ years’ experience in structural steel/mining/construction support roles.
• Demonstrated experience in drafting and estimating support.

Responsibilities

• Assist with WHS documentation and compliance tracking.
• Prepare and revise technical drawings using AutoCAD or similar software.
• Maintain structured digital filing systems.
• Support invoice tracking and documentation collation.

Skills

Technical drawing preparation

Cost estimation

Compliance tracking

Data entry

Proactive mindset

Education

Degree in Drafting, Engineering, Construction Management

Tools

AutoCAD

Microsoft Office Suite

Microsoft 365

Job description

Offshore Virtual Assistants (OVA) are looking for a well-experienced Drafting & Estimating Administrator to provide back-end drafting and estimation support to the company.

OVA is supporting a client operating in the mining and construction industry, specifically within structural steel fabrication and construction. This role is critical in ensuring accurate technical documentation, cost estimation, compliance alignment, and administrative efficiency across projects.

This position is a multi-functional technical and administrative support role. You will work closely with project managers, engineers, and leadership to ensure project documentation, compliance requirements, and cost estimates are prepared accurately and on time.

• Full-time 40 hours per week
• Must be available during Australian business hours
• Schedule: 9-6 PM Brisbane QLD time, including 1 hour unpaid lunch break and two paid 15-min breaks
• Work-from-home

Key Responsibilities

1. Compliance Support

• Assist with WHS documentation and compliance tracking
• Maintain contractor compliance registers
• Support project documentation required for mining and construction site entry. Coordinate the creation of MDR (Manufacturer’s Data Record) packages by collating fabrication drawings, ITPs, material traceability records, weld maps, NDT results, and inspection documentation, ensuring accuracy, completeness, and alignment with project and client requirements.
• Track certifications, licences, and expiry dates

2. Drafting Support

• Prepare and revise technical drawings using AutoCAD, Tekla, or similar drafting software
• Interpret structural and fabrication drawings
• Assist in producing shop drawings and as-built documentation
• Maintain drawing registers and version control
• Coordinate revisions based on engineering or project changes
• The ability to create and work with DXF files and NC1 Files
• Assist in preparing cost estimates for structural steel projects
• Perform quantity take-offs from drawings
• Support material costing, labour costing, and project budgeting
• Maintain estimating records and pricing databases

4. Administrative, Data Entry & Filing

• Maintain structured digital filing systems
• Support invoice tracking and documentation collation
• Assist with reporting and documentation preparation

Systems & Software

• Microsoft Office Suite and Microsoft 365 Suite
• Project management or construction software

Soft Skills

• Ability to manage multiple tasks simultaneously
• Proactive and solution-focused mindset
• High level of confidentiality and professionalism

Qualifications

• Degree in Drafting, Engineering, Construction Management, or a similar field (preferred)
• Minimum 3+ years’ experience in structural steel/ mining/construction support roles
• Demonstrated experience in drafting and estimating support