Document Management Lead – Hybrid (Brisbane)

Harmony Australasia; Brisbane; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working

WFH 2 days/week

Milton office location

Medibank discount

Rewards & discounts scheme

Job summary

Harmony Australasia is seeking a Document Control Specialist in Brisbane to lead an end-to-end review of the regional document management ecosystem. You will design a scalable framework, governance, and an implementation roadmap while collaborating with IT, HSE, Legal and site leadership.

You will drive change management, mentor site Document Controllers and define performance metrics to support audits and regulatory reviews across the region.

Qualifications

• Significant experience in document, information or records management, including leadership level.
• Experience leading a review, audit or maturity assessment of a document management ecosystem and translating findings into a roadmap.
• Strong knowledge of EDMS/content management platforms (e.g. SharePoint) and related configuration/design.
• Experience designing or redesigning document control frameworks across multi-site or organisational levels, preferably in mining or heavy industry.

Responsibilities

• Lead end-to-end review of Harmony Australasia's document management across sites, including technology, process and governance.
• Develop findings and options paper; benchmark against industry practice and identify gaps and risks.
• Create business case and roadmap for document management tech, including platform upgrades or replacements.
• Design a standardised document framework including taxonomy, metadata and templates.
• Assess structure and capability for document control and propose optimal resourcing and reporting models.
• Develop governance framework for lifecycle management aligned with regulatory requirements.
• Own EDMS vendor relationships and lead system configuration, upgrades and integrations.
• Establish community of practice for site-based Document Controllers and provide mentorship.
• Define and monitor performance metrics and maturity indicators across sites.
• Lead change management and communication to drive adoption across workforce.
• Support audits by ensuring accurate, traceable, defensible records.
• Identify risks and drive improvement actions across the region.
• Partner with project teams to embed standards in new projects and implementations.

Skills

Document management

Leadership

Stakeholder engagement

Change management

Project management

Communication

Tools

SharePoint

Objective

Aconex

OpenText

iManage

M-Files

Job description

Harmony Australasia is seeking a Document Control Specialist in Brisbane to lead an end-to-end review of the regional document management ecosystem. You will design a scalable framework, governance, and an implementation roadmap while collaborating with IT, HSE, Legal and site leadership.

You will drive change management, mentor site Document Controllers and define performance metrics to support audits and regulatory reviews across the region.