Document Controller: EDMS & Asite Admin Lead

Ferrovial Services Australia; Sydney; Presencial; AUD 76.000 - 94.000; Jornada completa

Descripción de la vacante

Ferrovial is seeking a Document Controller in London to manage and maintain project documentation across multiple platforms. The role requires hands-on Asite administration, strong EDMS knowledge, and the ability to train others in document control best practices.

You will liaise with project teams, contractors, and clients to ensure compliant, well-organised data flows while supporting reporting on document status. This is a dynamic opportunity within Information Management.

Formación

• Proficient in Word, Excel, Outlook and PowerPoint; can create formulas/macros in Excel.
• Ability to manage large volumes of documentation accurately and efficiently.
• Desirable: Experience with Power BI.
• Good communication and interpersonal skills.
• Strong attention to detail and organisational ability.
• Ability to work under pressure and meet deadlines.
• Desirable: experience in document control within construction, engineering, or related sectors.
• Good knowledge of EDMS platforms.
• Essential: Hands‑on experience with Asite (System Admin).
• Desirable: Familiarity with EB and ProjectWise.
• Certification in Document Control or EDMS systems (advantageous).

Responsabilidades

• Maintain and update project documentation in compliance with company standards.
• Ensure accurate filing, retrieval, and distribution of documents across teams.
• Monitor document workflows and approvals within EDMS systems.
• Act as the primary point of contact for EDMS-related queries.
• Configure and manage document control settings in Asite and other platforms.
• Train and mentor new starters on document control processes and EDMS systems.
• Provide ongoing support to project teams on document management best practices.
• Ensure all documentation meets regulatory and project requirements.
• Conduct periodic audits to maintain data integrity and compliance.
• Liaise with internal teams, contractors, and clients to ensure smooth document flow.
• Support project managers with reporting and document status updates.
• Work across multiple platforms and systems to ensure consistency of data.
• Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.

Conocimientos

Microsoft Office

Excel formulas/macros

Document control

Attention to detail

Communication skills

Work under pressure

Team collaboration

Educación

Certification in Document Control or EDMS systems

Herramientas

Asite (System Admin)

Power BI

EDMS platforms

ProjectWise

EB

Descripción del empleo

Ferrovial is seeking a Document Controller in London to manage and maintain project documentation across multiple platforms. The role requires hands-on Asite administration, strong EDMS knowledge, and the ability to train others in document control best practices.

You will liaise with project teams, contractors, and clients to ensure compliant, well-organised data flows while supporting reporting on document status. This is a dynamic opportunity within Information Management.