Document Controller

Ferrovial Services Australia; Sydney; On-site; AUD 76,000 - 94,000; Full time

Job summary

Ferrovial is seeking a Document Controller in London to manage and maintain project documentation across multiple platforms. The role requires hands-on Asite administration, strong EDMS knowledge, and the ability to train others in document control best practices.

You will liaise with project teams, contractors, and clients to ensure compliant, well-organised data flows while supporting reporting on document status. This is a dynamic opportunity within Information Management.

Qualifications

• Proficient in Word, Excel, Outlook and PowerPoint; can create formulas/macros in Excel.
• Ability to manage large volumes of documentation accurately and efficiently.
• Desirable: Experience with Power BI.
• Good communication and interpersonal skills.
• Strong attention to detail and organisational ability.
• Ability to work under pressure and meet deadlines.
• Desirable: experience in document control within construction, engineering, or related sectors.
• Good knowledge of EDMS platforms.
• Essential: Hands‑on experience with Asite (System Admin).
• Desirable: Familiarity with EB and ProjectWise.
• Certification in Document Control or EDMS systems (advantageous).

Responsibilities

• Maintain and update project documentation in compliance with company standards.
• Ensure accurate filing, retrieval, and distribution of documents across teams.
• Monitor document workflows and approvals within EDMS systems.
• Act as the primary point of contact for EDMS-related queries.
• Configure and manage document control settings in Asite and other platforms.
• Train and mentor new starters on document control processes and EDMS systems.
• Provide ongoing support to project teams on document management best practices.
• Ensure all documentation meets regulatory and project requirements.
• Conduct periodic audits to maintain data integrity and compliance.
• Liaise with internal teams, contractors, and clients to ensure smooth document flow.
• Support project managers with reporting and document status updates.
• Work across multiple platforms and systems to ensure consistency of data.
• Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.

Skills

Microsoft Office

Excel formulas/macros

Document control

Attention to detail

Communication skills

Work under pressure

Team collaboration

Education

Certification in Document Control or EDMS systems

Tools

Asite (System Admin)

Power BI

EDMS platforms

ProjectWise

EB

Job description

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy.

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description:

We are seeking a Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, Electronic Document Management Systems (EDMS), and possess good communication and organisational abilities.

Key Responsibilities:

• Maintain and update project documentation in compliance with company standards.

• Ensure accurate filing, retrieval, and distribution of documents across teams.

• Monitor document workflows and approvals within EDMS systems.

• Act as the primary point of contact for EDMS-related queries.

• Configure and manage document control settings in Asite and other platforms.

• Train and mentor new starters on document control processes and EDMS systems.

• Provide ongoing support to project teams on document management best practices.

• Ensure all documentation meets regulatory and project requirements.

• Conduct periodic audits to maintain data integrity and compliance.

• Liaise with internal teams, contractors, and clients to ensure smooth document flow.

• Support project managers with reporting and document status updates.

• Work across multiple platforms and systems to ensure consistency of data.

• Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.

Department:Information Management

Reports to: Document Control Manager

Location:Euston, London

Key Skills and qualifications:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to create formulas and macros in Microsoft Excel

• Ability to manage large volumes of documentation accurately and efficiently.

• Desirable: Experience with Power BI

• Good communication and interpersonal skills.

• Strong attention to detail and organisational ability.

• Ability to work under pressure and meet deadlines.

• Desirable: experience in document control within construction, engineering, or related sectors.

• Good knowledge of EDMS platforms.

• Essential: Hands‑on experience with Asite (System Admin).

• Desirable: Familiarity with EB and ProjectWise.

• Certification in Document Control or EDMS systems (advantageous).

Key relationships:Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.

*Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.

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