Document Controller | Commercial Builder

Local Building Recruitment; Melbourne; Presencial; AUD 70.000 - 100.000; Jornada completa

Descripción de la vacante

Local Building Recruitment – Truganina VIC is seeking an experienced Document Controller to support project delivery teams on major construction programs.

You will manage document control across Aconex and Procore, maintain registers, handle RFIs and submittals, and provide regular reporting to project staff.

This role offers an opportunity to own the documentation process from site to head office, with late 2026 interviews and a January 2027 start.

Formación

• Minimum 2 years' experience as a Document Controller within construction.
• Working knowledge of both Aconex and Procore.
• Experience managing document registers, workflows, RFIs and technical submissions.
• An understanding of how documentation impacts construction programmes and project delivery.
• Strong attention to detail and the confidence to follow up with project teams and external stakeholders.
• Ability to work independently, manage competing priorities and improve existing processes.

Responsabilidades

• Set up and manage document control processes in Aconex.
• Maintain document registers, transmittals, revisions and distribution records.
• Manage subcontractor shop drawings, technical submissions and approval workflows.
• Track RFIs, client change requests and superintendent instructions.
• Support QA and IT P documentation through Procore.
• Follow up outstanding documentation with consultants and subcontractors.
• Provide regular reporting and updates to project teams.
• Help site teams understand and follow document control procedures.

Conocimientos

Document control

Aconex

Procore

Document registers

RFIs

Technical submissions

Attention to detail

Independence

Stakeholder communication

Herramientas

Aconex

Procore

Descripción del empleo

Local Building Recruitment – Truganina VIC

Interviews November 2026 | January 2027 Start We are working with an established commercial builder looking to appoint an experienced Document Controller to support their project delivery teams.

This is an opportunity for someone who understands construction documentation, is confident working across Aconex and Procore, and can take ownership of document control processes across a project.

The business is planning ahead for 2027, with interviews taking place in late November and a January start date.

The Role

Working closely with Project Managers, Site Managers, commercial teams, consultants and subcontractors, you'll be responsible for ensuring project documentation is accurate, up to date and managed correctly throughout construction.

Key responsibilities include:

• Setting up and managing document control processes in Aconex.
• Maintaining document registers, transmittals, revisions and distribution records.
• Managing subcontractor shop drawings, technical submissions and approval workflows.
• Tracking RFIs, client change requests and superintendent instructions.
• Supporting QA and Inspection Test Plan (ITP) documentation through Procore.
• Following up outstanding documentation with consultants and subcontractors.
• Providing regular reporting and updates to project teams.
• Helping site teams understand and follow document control procedures.

What We're Looking For

Ideally, you'll have:

• Minimum 2 years' experience as a Document Controller within construction.
• Working knowledge of both Aconex and Procore.
• Experience managing document registers, workflows, RFIs and technical submissions.
• An understanding of how documentation impacts construction programmes and project delivery.
• Strong attention to detail and the confidence to follow up with project teams and external stakeholders.
• The ability to work independently, manage competing priorities and improve existing processes.

We're particularly interested in people who have worked for commercial head contractors and understand how construction projects operate.

The Opportunity

This isn't simply an administrative position.

We're looking for someone who understands the importance of good document control and can help project teams maintain consistent processes throughout construction.

You'll work with experienced construction professionals and have the opportunity to take ownership of the systems and procedures that support project delivery.

Interview & Start Dates

• Interviews: Late November 2026
• Commencement: January 2027

We're starting the recruitment process early to allow time for interviews and a smooth transition into the new year.

All applications will be treated confidentially.