Architectural Project Administrator - Hybrid & Mentoring

Greenbox Architecture, A Woolpert Company; Sydney; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Principal Program – employee ownership

Salary Continuance Insurance

Novated leasing options

Discounted health insurance

Job summary

Woolpert seeks a detail‑oriented Project Administrator to support our architectural team with project documentation throughout design and delivery phases. You will help maintain accurate records, coordinate submissions, and assist architects with day‑to‑day administration.

You will work within a highly capable team, coordinating with internal and external stakeholders, managing document control systems, and ensuring timely distribution of information across projects.

Qualifications

• Experience in a project administration or document control role within engineering or construction.
• Excellent written and verbal communication.
• Strong organisational and time-management skills.
• High level of accuracy and attention to detail.

Responsibilities

• Organise and maintain projects and design documentation.
• Maintain project documents registers and records for drawings, specs, reports, RFIs, and more.
• Upload, distribute, track and file drawings and documents digitally.
• Assist with naming conventions, revision control and filing standards.
• Prepare document transmittals and distribute information to internal teams, consultants and clients.
• Assist with preparation and compilation of tender documents.
• Coordinate document submissions for planning, building approvals and milestones.
• Support secure storage, retrieval and archiving of project files.

Skills

Project administration

Document control

Organisational skills

Time management

Accuracy

MS Office

PDF markup tools

SharePoint

Tools

Aconex

Procore

TeamBinder

BIM 360

SharePoint

Job description

Woolpert seeks a detail‑oriented Project Administrator to support our architectural team with project documentation throughout design and delivery phases. You will help maintain accurate records, coordinate submissions, and assist architects with day‑to‑day administration.

You will work within a highly capable team, coordinating with internal and external stakeholders, managing document control systems, and ensuring timely distribution of information across projects.