Document Controller

Ugl; Western Australia; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Full-time hours

Team training

Work-life balance

Job summary

Austal Defence Australia (ADA) is seeking a skilled Document Controller to manage, control and submit project documentation across a fast-paced program. You will ensure metadata accuracy, perform quality checks, and maintain registers and transmittals in line with company procedures and industry standards.

You will work with a Perth-based team on an initial 6–12 month contract with potential extensions, handling day-to-day administration and supporting stakeholders to keep documentation accurate

Qualifications

• Previous administration, data entry or document management experience.
• High level of attention to detail and accuracy.
• Strong organisational and time-management skills.
• Confident with Microsoft Office, particularly Excel.
• Ability to manage multiple tasks and meet deadlines.
• Experience with document management systems is advantageous but not essential.

Responsibilities

• Maintain and update document registers and databases.
• Upload, distribute and track project documentation.
• Ensure documents are correctly filed and version controlled.
• Support the document control team with day-to-day administrative tasks.
• Assist with document reviews, approvals and transmittals.
• Liaise with internal stakeholders to ensure documentation is accurate and up to date.
• Manage and maintain project and business documentation in accordance with established document control processes.
• Ensure documents are correctly registered, distributed, filed, tracked and archived.
• Maintain accurate document registers and databases.
• Coordinate document reviews, approvals, revisions and controlled distribution.
• Monitor document status, revisions and outstanding actions.
• Ensure documentation is maintained in accordance with company procedures and relevant standards.
• Support project teams and stakeholders with document management requirements.
• Maintain document confidentiality, integrity and accessibility.
• Identify and resolve document control issues and discrepancies.
• Prepare reports and documentation status updates as required.
• Ensure document management activities align with relevant Work Health & Safety, environmental and regulatory requirements.
• Promote compliance with company health, safety, environmental and social governance policies.
• Contribute to continuous improvement of document control processes and systems.

Skills

Document management systems

Microsoft Word

Microsoft Office

Metadata accuracy

Document formatting

Transmittal management

Master document register management

Document control reporting

Attention to detail

Organisational skills

Multi-tasking

Defence Security Clearance

Education

Tertiary qualification in Communication, Library Science or related discipline

Tools

Adobe software

Microsoft Office suite

Job description

Document Controller

Job Description

About the Opportunity

As the Document Controller for Austal Defence Australia (ADA), you’ll be responsible for the management, submission and control of project documentation. The Document Controller will be accountable for correspondence transmittals and data retained within the document management tools, ensuring accuracy, accessibility and compliance with the document control procedure and industry standards; including maintaining efficient document management processes, workflows, metadata and version control.

About Austal

Austal is Australia’s global shipbuilder, Defence prime contractor; and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for the world’s leading operators with operations spanning Australia, the USA, Philippines, and Vietnam.

Under the Strategic Shipbuilding Agreement, Austal is leading a new era of continuous naval shipbuilding in Western Australia. We’re driving innovation, supporting sovereign capability, and creating long-term opportunities for Australian industry and workers.

This is your opportunity to contribute to projects of national significance. The maritime is now.

What’s Involved

• Daily support with the management and control of project documentation
• Document version and change controls
• Document quality checks and validation
• Update and maintain project correspondence register

You’ll Need

• 2+ years experience in document control or records management
• Proficiency in electronic document management systems and metadata accuracy
• Mastery of Microsoft Word advanced functions, and proficient in Microsoft Office suite
• Proficiency in document formatting, transmittal management, master document register management, and document control reporting
• Excellent attention to detail, organisation skills and ability to manage multiple tasks
• Eligibility for a Defence Security Clearance

Why Join Us?

• Competitive compensation and benefits package.
• Professional development and training opportunities.
• A supportive and dynamic work environment.
• Opportunities for career advancement within our growing organisation.

At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply. Veterans are also encouraged to apply.

Looking to build your career in document control?

Your new company

We are partnering with a leading energy organisation to recruit a Document Controller for an initial 6-month contract. This is an excellent opportunity for an experienced administrator looking to build their project experience while supporting a well-established document control team in a fast-paced environment.

Your new role

Working closely with experienced Document Controllers, you'll assist with the coordination, processing and management of project documentation, ensuring records are accurate, organised and maintained in line with company procedures.

Key Responsibilities:

• Maintain and update document registers and databases
• Upload, distribute and track project documentation
• Ensure documents are correctly filed and version controlled
• Support the document control team with day-to-day administrative tasks
• Assist with document reviews, approvals and transmittals
• Liaise with internal stakeholders to ensure documentation is accurate and up to date

What you'll need to succeed

• Previous administration, data entry or document management experience
• High level of attention to detail and accuracy
• Strong organisational and time management skills
• Confident working with Microsoft Office, particularly Excel
• Ability to manage multiple tasks and meet deadlines
• Experience with document management systems is advantageous but not essential

What you'll get in return

• 6-month contract with a well-regarded energy client
• Full-time hours offering flexibility and work-life balance
• Opportunity to develop valuable document control experience
• Supportive team environment with ongoing training

About the Role

We are seeking an experienced Document Controller to join a Perth-based team on an initial 12-month contract, with the potential for extension. The successful candidate will be responsible for supporting effective document control and information management, ensuring project documentation is accurately maintained, accessible and managed in accordance with company processes, relevant standards and regulatory requirements.

This is an office-based opportunity suited to a detail-oriented Document Controller who can work effectively with multiple stakeholders and maintain high standards of document accuracy and compliance.

Key Responsibilities

• Manage and maintain project and business documentation in accordance with established document control processes.
• Ensure documents are correctly registered, distributed, filed, tracked and archived.
• Maintain accurate document registers and databases.
• Coordinate document reviews, approvals, revisions and controlled distribution.
• Monitor document status, revisions and outstanding actions.
• Ensure documentation is maintained in accordance with company procedures and relevant standards.
• Support project teams and stakeholders with document management requirements.
• Maintain document confidentiality, integrity and accessibility.
• Identify and resolve document control issues and discrepancies.
• Prepare reports and documentation status updates as required.
• Ensure document management activities align with relevant Work Health & Safety, environmental and regulatory requirements.
• Promote compliance with company health, safety, environmental and social governance policies.
• Contribute to continuous improvement of document control processes and systems.

About You

• Experience working in a Document Controller or Information Management position.
• Strong attention to detail and a methodical approach to document management.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work effectively with a range of stakeholders.
• Medium to advanced proficiency with Microsoft Office applications.
• Strong working knowledge of Adobe software.
• Understanding of document control principles, revision management and document registers.
• Ability to work independently while contributing effectively within a broader team.

A tertiary qualification or Graduate Certificate in Communication, Library Science or a related discipline is desirable.

Additional Opportunities

At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply. Veterans are also encouraged to apply.

Career Growth & Development

• Professional development and training opportunities.
• Competitive compensation and benefits package.
• A supportive and dynamic work environment.
• Opportunities for career advancement within our growing organisation.

Working Environment

We are a Perth based team offering an initial 12-month contract with an opportunity for extension. The role is an office based position with the potential for 100% remote or hybrid arrangements depending on your experience/capability.

Benefits & Perks

• Competitive pay inclusive of allowances and bonus structure.
• Full-time hours offering flexibility and work‑life balance.
• Positive community and team environment with ongoing training.
• Supportive team environment with continuous development.

Eligibility & Compliance

• Eligibility for a Defence Security Clearance.
• Right‑to‑work in Australia.

DEI Statement

At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply. Veterans are also encouraged to apply.

Recruitment Process

Applies for the current 12‑month contract and 6-month contract positions as described above. The application within the role includes full detail on responsibilities, benefits, qualifications and environment. Please submit your CV directly to the hiring manager by calling the provided contact or using the link provided in the job posting, ensuring you follow all the instructions. Ensure your CV is up to date and reflects your most recent experience and skills.