Document Controller

Austal; Fremantle; On-site; AUD 55,000 - 75,000; Full time

Job summary

Austal is seeking a Document Controller based in Fremantle, with transition to the operational offices in Henderson in FY27, to support the Landing Craft Heavy (LCH) Program Delivery team by managing project documentation, records and correspondence.

This is an excellent entry-level opportunity for someone looking to build a career in document control, administration or project support within a complex shipbuilding environment.

Qualifications

• Administrative or records management experience or relevant studies.
• Strong attention to detail and organisation.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Eligibility for Defence Security Clearance.

Responsibilities

• Upload, maintain and publish project documentation within document management systems.
• Ensure document metadata, registers and records are accurate and up to date.
• Manage document revisions, approvals and version control processes.
• Perform document control quality checks and compliance activities.
• Coordinate document workflows and follow up outstanding approvals.
• Manage project correspondence and support document submissions to customers.

Skills

Attention to detail

Organisational skills

Multitasking

Written & verbal communication

Defence Security Clearance eligibility

Education

Certificate III in Business Administration

Certificate IV in Records Management

Tools

Microsoft Word

Electronic Document Management Systems

Job description

The Opportunity

Based in Fremantle initially, then transferring to the operational offices in Henderson in FY27, the Document Controller will be responsible for supporting the Landing Craft Heavy (LCH) Program Delivery team by managing project documentation, records and correspondence. This is an excellent entry-level opportunity for someone looking to build a career in document control, administration or project support within a complex shipbuilding environment.

You will work closely with Program Delivery teams, document owners and stakeholders to ensure important project information is accurate, compliant and readily accessible, playing a key role in supporting successful project delivery.

About Austal

Austal is Australia's global shipbuilder, Defence prime contractor; and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for the world's leading operators with operations spanning Australia, the USA, Philippines, and Vietnam.

Under the Strategic Shipbuilding Agreement, Austal is leading a new era of continuous naval shipbuilding in Western Australia. We're driving innovation, supporting sovereign capability, and creating long term opportunities for Australian industry and workers.

Learn more at austal.com/ssa

This is your opportunity to contribute to projects of national significance. The maritime is now.

What's Involved

• Upload, maintain and publish project documentation within document management systems.
• Ensure document metadata, registers and records are accurate and up to date.
• Manage document revisions, approvals and version control processes.
• Perform document control quality checks and compliance activities.
• Coordinate document workflows and follow up outstanding approvals.
• Manage project correspondence and support document submissions to customers.

You'll Need - Essential

• Previous administration, records management or document control experience, or relevant tertiary/vocational studies.
• Strong attention to detail and organisational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications, particularly Word.
• Eligibility for a Defence Security Clearance.

You'll Need - Desirable

• Certificate III or IV in Business Administration, Records Management or a related discipline.
• Experience using electronic document management systems.
• Exposure to project, engineering, construction or manufacturing environments.
• Understanding of quality management systems and document compliance requirements.
• Experience working within Defence or maritime environments.

Why Join Us?

• Competitive compensation and benefits package.
• Professional development and training opportunities.
• A supportive and dynamic work environment.
• Opportunities for career advancement within our growing organisation.

At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply. Veterans are also encouraged to apply.

Learn more at Careers at Austal Australia | Austal: Australia