Document Controller

C001 CoMade Pty Ltd; Melbourne; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible working arrangements

Barista coffee

Close to transport

Job summary

CoMade Pty Ltd is seeking a detail-oriented Document Controller to support major engineering and infrastructure projects in Australia. You will oversee the flow of documentation, ensure accuracy and compliance, and collaborate with project teams and clients to maintain orderly records.

Ideal candidates have 4+ years in document control or records management within construction or related sectors, and proficiency with document management systems and standards.

Qualifications

• Degree or post-secondary training in Business Administration, Information Management, Library Sciences, or a related field.
• Min 4+ years of experience in document control or records management in construction/engineering.
• Proficiency with document management systems and industry standards.

Responsibilities

• Manage document control processes from inception to completion.
• Maintain accuracy, accessibility and compliance of project records.
• Liaise with project teams and stakeholders to ensure timely information delivery.

Skills

Document control

Records management

Office administration

Project documentation

Communication

Education

Business Administration

Information Management

Library Sciences

Tools

Document management systems

Job description

CoMade is a strategic partner specialising in mechanical, electrical and instrumentation solutions within the infrastructure, energy and resources and mining industries. As a project-delivery partner, their focus is on the pre-commissioning to operations phases of a project, offering rapid mobilisation of specialist resources to deliver smart solutions for an efficient and effective start-up. CoMade’s vision is to become the foremost project delivery partner recognised for best-in-industry solutions. Strong culture and core values are what separate CoMade from the competition. They believe in building and setting a reputable culture, recognising, and rewarding their people who represent those core values either onsite, with clients, or in the local communities.

About this role

Join our team where great document control is recognised as a critical part of project success. As one of our Document Controller team members you'll play a central role in supporting the delivery of major engineering and infrastructure projects by ensuring project information is accurate, organised, accessible, and compliant. Working closely with project teams, clients, and stakeholders, you'll oversee the flow of documentation from inception through to completion, helping maintain consistency, quality, and efficiency across all project records. This is an opportunity for a detail-oriented professional who takes pride in creating structure within complex project environments. You'll be trusted to manage document control processes, maintain the integrity of project information, and ensure compliance with project requirements, regulatory standards, and company procedures. Your ability to deliver accurate information at the right time will directly contribute to successful project outcomes, supporting safe, efficient, and on-time project delivery while upholding CoMade's commitment to quality, accountability, and excellence.

How you can support CoMade

• Degree or post-secondary school training or TAFE certificate in Business Administration, Information Management, Library Sciences, or a related field.
• Additional certifications in document or records management are beneficial.
• Min 4+ years of experience in document control or records management, preferably within sectors like construction, engineering, or related industries.
• Proficiency in using document management systems and a strong understanding of industry-specific documentation standards are essential.
• Ability to meticulously manage and organise large volumes of documents without overlooking minor details.
• Strong organisational and planning skills to manage multiple tasks and documents efficiently.
• Excellent verbal and written communication abilities for clear interaction with team members and stakeholders

Why join us?

• Be part of a growing business where your work directly impacts success
• Close-knit, collaborative team environment where your input is valued
• Exposure to high-profile, technically complex projects
• Mentorship from experienced leaders in your field
• Competitive salary aligned with market demand and experience
• Flexible working arrangements
• Opportunities to shape processes, systems, or team growth
• Barista style coffee and fresh fruit always within reach
• Offices within 1 minute of public transport
• This position comes with good financial reward and incentives.

At CoMade, we value diversity and are an equal opportunity employer. We encourage applications from all suitably qualified individuals. All applicants must have full working rights in Australia.