Document Controller

Comade; Melbourne; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Barista style coffee and fresh fruit

Offices within 1 minute of public TRAN

Flexible working arrangements

Job summary

CoMade, a leading project-delivery partner for infrastructure, energy, and mining sectors, seeks a detail-oriented Document Controller to support major engineering and infrastructure projects.

You will oversee the flow of project information from inception through completion, ensuring accuracy, consistency and regulatory compliance across all records while liaising with project teams, clients and stakeholders.

Qualifications

• Minimum 4+ years in document control or records management.
• Experience in construction/engineering is preferred.
• Proficiency with document management systems and industry standards.

Responsibilities

• Oversee document control processes across project documentation.
• Ensure accuracy, organization, accessibility and compliance from inception to completion.
• Collaborate with project teams, clients and stakeholders.

Skills

Organisational skills

Communication skills

Attention to detail

Team collaboration

Education

Diploma/Certificate in Business Admin or Information Management

Tools

Document Management Systems

Job description

CoMade is a strategic partner specializing in mechanical, electrical, and instrumentation solutions within the infrastructure, energy, resources, and mining industries. As a project-delivery partner, their focus is on the pre-commissioning to operations phases of a project, offering rapid mobilization of specialist resources to deliver smart solutions for an efficient and effective start-up.

CoMade's vision is to become the foremost project delivery partner recognised for best-in-industry solutions. Strong culture and core values are what separate CoMade from the competition. They believe in building and setting a reputable culture, recognising, and rewarding their people who represent those core values either onsite, with clients, or in the local communities.

About this role

Join our team where great document control is recognised as a critical part of project success. As one of our Document Controller team members you'll play a central role in supporting the delivery of major engineering and infrastructure projects by ensuring project information is accurate, organised, accessible, and compliant. Working closely with project teams, clients, and stakeholders, you'll oversee the flow of documentation from inception through to completion, helping maintain consistency, quality, and efficiency across all project records.

This is an opportunity for a detail-oriented professional who takes pride in creating structure within complex project environments. You'll be trusted to manage document control processes, maintain the integrity of project information, and ensure compliance with project requirements, regulatory standards, and company procedures. Your ability to deliver accurate information at the right time will directly contribute to successful project outcomes, supporting safe, efficient, and on-time project delivery while upholding CoMade's commitment to quality, accountability, and excellence.

How you can support CoMade

• Degree or post-secondary school training or TAFE certificate in Business Administration, Information Management, Library Sciences, or a related field. Additional certifications in document or records management are beneficial.
• Min 4+ years of experience in document control or records management, preferably within sectors like construction, engineering, or related industries.
• Proficiency in using document management systems and a strong understanding of industry-specific documentation standards are essential.
• Ability to meticulously manage and organise large volumes of documents without overlooking minor details.
• Strong organisational and planning skills to manage multiple tasks and documents efficiently.
• Excellent verbal and written communication abilities for clear interaction with team members and stakeholders
• Be part of a growing business where your work directly impacts success
• Close-knit, collaborative team environment where your input is valued
• Exposure to high-profile, technically complex projects
• Mentorship from experienced leaders in your field
• Competitive salary aligned with market demand and experience
• Flexible working arrangements
• Opportunities to shape processes, systems, or team growth
• Barista style coffee and fresh fruit always within reach
• Offices within 1 minute of public transport

At CoMade, we value diversity and are an equal opportunity employer. We encourage applications from all suitably qualified individuals. All applicants must have full working rights in Australia.