Document Controller - Marsden Park

Built; Nelson; On-site; AUD 65,000 - 90,000; Full time

Job summary

Built is seeking a Document Controller to work with the Design Management team on document control and design change processes for major projects in Australia. You will support the Senior Contract Administrator and Senior Project Manager while ensuring design documentation remains current and properly distributed.

In this role you will manage subcontractor documentation, cost reports and project reporting, helping keep programs and payments on track.

Qualifications

• Related work experience in a similar role on major projects.
• Experience within the Sydney construction industry.
• Completion of a diploma or higher qualification in Business Administration or other relevant area.
• Be able to show longevity with past employers and exemplary references.

Responsibilities

• Quality Assurance - Assist the design and delivery teams in the submission and approval of samples, maintenance of registers and collation of materials.
• Managing Subcontractor Documentation - Assist in the management of subcontractor document control requirements, claims and payments.
• Design - Management and distribution of design documentation ensuring weekly checks are undertaken, follow up issue of updated drawings and handover forms etc.
• Programming - Ensuring up to date programs are transmitted to all subcontractors, timely submission of cost reports and project reporting.
• Commercial - Assist with subcontractor payments, creditor invoices and ensure all delivery, labour and day dockets are completed.

Skills

Aconex

Microsoft Office

Document control

Communication

Time management

Education

Diploma in Business Administration

Tools

Aconex (tool)

MS Office Suite

Job description

Want to work at one of Australia’s largest and most dynamic construction companies?

What if you could make your mark on Australia’s most ambitious and innovative construction projects?

The Opportunity

As the Document Controller you will collaborate closely with the Design Management team to implement document control and design change management protocols, the Senior CA to assist in the subcontract and head contract admin of the project and the Senior Project Manager to manage all practical completion documentation.

Here’s what a typical day might look like for you:

• Quality Assurance - Assist the design and delivery teams in the submission and approval of samples, maintenance of registers and collation of materials;
• Managing Subcontractor Documentation - Assist in the management of subcontractor document control requirements, claims and payments;
• Design - Management and distribution of design documentation ensuring weekly checks are undertaken, follow up issue of updated drawings and handover forms etc.
• Programming - Ensuring up to date programs are transmitted to all subcontractors, timely submission of cost reports and project reporting;
• Commercial - Assist with subcontractor payments, creditor invoices and ensure all delivery, labour and day dockets are completed.

Working closely with:

• The Design Management Team to implement document control and design change management protocols
• Senior Contract Administrator to assist in the subcontract and head contract administration of the project
• The Senior Project Manager to manage all Practical Completion documentation

What we are looking for

Here are the essentials you’ll need for this role:

• Related work experience in a similar role on major projects
• Experience within the Sydney construction industry
• Completion of a diploma or higher qualification in Business Administration or other relevant area qualifications
• Be able to show longevity with past employers and exemplary references

Key Accountabilities

• Industrial Relations
• Quality Assurance
• Client, Consultant and Authorities Relationship
• Managing Subcontractors
• Design
• Programming
• Commercial
• Information Management

Key Skills & Experience

Professional

• Distinguishes between low and high priority tasks and projects
• Plans, organises and completes tasks in an efficient manner
• Achieves outcomes in a collaborative manner
• Highly proficient in Aconex, Microsoft Office including Word, Excel, and Outlook
• Distinguishes between confidential and non-confidential matters and treats all with the appropriate level of sensitivity
• Demonstrated reliability in meeting deadlines and commitments, with an ability to set realistic goals, problem-solve and establish work priorities
• Demonstrated ability to provide a high standard of administrative services including the use of office equipment, keyboarding skills, word-processing and relevant software packages, with an emphasis on accuracy and attention to detail
• Demonstrated ability to collect, analyse and present information in a meaningful manner
• Exceptional organisation skills and a high degree of flexibility and initiative
• Experienced and proactive individual with strong written and verbal communication skills

Personal

• Driven with a desire to achieve outstanding results in a team environment and ensure the highest standard of outcomes
• Demonstrating high ethical standards, integrity and commitment to all business dealings

About Built

Built is a leading privately owned construction company operating across Australia, New Zealand and the United Kingdom. With more than 1,400 people and a strong pipeline of diverse projects, we combine Tier 1 capability with the agility of private ownership, where decisions are quick, ideas are heard, and your impact is visible.

We are committed to innovation and new ways of working, investing heavily in digital solutions to deliver smarter, safer, and more efficient outcomes.

You will thrive among talented, driven people who bring their strengths together and push each other to achieve exceptional results.

Why Built

At Built, we create an environment where people can accelerate their development, take on meaningful responsibility and work across diverse sectors and project scales.

You’ll get exposure quickly, supported by leaders who back good ideas and create space for you to grow.

In return, we look for people who bring curiosity, ownership and a willingness to stretch themselves. We value collaboration, practical problem-solving, and people who thrive in a culture where everyone contributes to better outcomes.

We also offer a comprehensive range of benefits designed to support your wellbeing, growth and life outside of work.

Let’s find new ways together!

If you want to build differently, grow with purpose, and thrive in a team that’s shaping the future, this is your chance.

Where New Ideas Are Always Welcome

We’re building teams that reflect the communities we work in. At Built, we value different perspectives because fresh thinking helps us find better ways of doing things. If you’re excited about this opportunity but don’t tick every single box, we’d still love to hear from you. Curiosity, enthusiasm and a willingness to learn matter just as much as your experience.