Document Control and Information Management Specialist

MPAU Technology; City of Melbourne; On-site; AUD 70,000 - 100,000; Full time

Job summary

MPAU Technology seeks a Document Control and Information Management Specialist for a South Melbourne based temporary role. You will manage and maintain critical documentation and information systems, with emphasis on SharePoint administration, governance, and classification structures to improve search and retrieval.

You will design robust governance, lifecycle processes, and retention/disposal frameworks while exploring Microsoft 365, automation, and AI-enhanced productivity opportunities for

Qualifications

• Strong hands-on expertise with Microsoft SharePoint administration and document library optimisation.
• Ability to design effective document structures, classification models, naming conventions, and governance standards.
• Experience consolidating large document repositories and implementing retention and disposal frameworks.

Responsibilities

• Review and rationalise existing SharePoint environments, including sites, libraries, folders, and content structures.
• Identify duplicate, outdated, and redundant information, and consolidate legacy document repositories.
• Design improved information architecture, document classification, naming conventions, and search capabilities.
• Establish document governance practices including ownership, version control, lifecycle management, and procedures.
• Develop a records retention and disposal framework to support compliance and operational efficiency.
• Assess Microsoft 365, automation, and AI opportunities to enhance document management and productivity.

Skills

SharePoint administration

Document architecture

Governance & lifecycle

Power Automate

Microsoft 365

AI productivity tools

Project management

Stakeholder engagement

Tools

SharePoint tools

Job description

Document Control and Information Management Specialist

This is an exciting opportunity for a skilled professional in Document Control and Information Management to contribute to a key project. Based in South Melbourne, this temporary role focuses on managing and maintaining critical documentation and information systems

Our client is a privately owned family office that manages a diverse portfolio of investments, property assets, and business interests. The organisation provides strategic oversight, operational support, and professional services across a range of functions.

Description

• Review and rationalise existing SharePoint environments, including sites, libraries, folders, and content structures.


• Identify duplicate, outdated, and redundant information, and consolidate legacy document repositories.


• Design improved information architecture, document classification, naming conventions, and search capabilities.


• Establish document governance practices including ownership, version control, lifecycle management, and procedures.


• Develop a records retention and disposal framework to support compliance and operational efficiency.


• Assess Microsoft 365, automation, and AI opportunities to enhance document management and productivity.

Profile

A successful Document Control and Information Management professional should have:

• Strong hands-on expertise with Microsoft SharePoint administration and document library optimisation.


• Ability to design effective document structures, classification models, naming conventions, and governance standards.


• Experience consolidating large document repositories and implementing retention and disposal frameworks.


• Strong organisational, project management, stakeholder engagement, and communication skills.


• Knowledge of Microsoft 365, Power Automate, AI productivity tools, and corporate information environments is highly desirable.


• Experience working in family office, property, or investments preferred.

Job Offer

• Opportunity to work on impactful projects in a family office.


• South Melbourne location with convenient transport links.


• Chance to enhance your professional skills in the Technology department.


• Supportive and collaborative work environment.