Executive Administrator

Perigon Group; City of Brisbane; On-site; AUD 65,000 - 85,000; Full time

Job summary

Perigon Group is seeking a highly capable Executive Administration & SharePoint Project Coordinator to support a period of change. You will consolidate and transfer critical information into SharePoint templates, organising documents with precision and maintaining confidentiality.

This is not a technical development role, but requires extensive SharePoint usage and strong administrative experience. You will work across the business, gathering information from stakeholders, populating templates,

Qualifications

• Extensive experience as an Executive Assistant, senior administrator or project coordinator.
• Strong practical experience using SharePoint to manage documents, files, tables and links.
• Advanced Microsoft Office skills, particularly Excel and Word.
• Exceptional organisation, accuracy and attention to detail.
• Ability to work quickly without compromising quality of work.
• Confidence handling sensitive and confidential information.
• Strong stakeholder engagement and information gathering skills.
• Ability to work independently and drive tasks through to completion.
• Professional, focused and outcomes-oriented approach.

Responsibilities

• Gather information and documentation from stakeholders across the business.
• Populate detailed SharePoint templates with accurate company information.
• Organise documents within a clear and consistent filing structure.
• Create tables, hyperlinks and direct links to relevant files.
• Manage information relating to registrations, directorships, insurance, banking and positions.
• Connect documentation across business plans, descriptions and KPIs.
• Review information for accuracy, completeness and consistency.
• Identify gaps and follow up with relevant business units.
• Maintain confidentiality and data integrity.
• Assess progress and determine if additional support is needed to meet deadlines.

Skills

Executive EA experience

SharePoint proficiency

Excel & Word advanced

Organisation & accuracy

Confidential information handling

Stakeholder engagement

Independent work & ownership

Results-oriented mindset

Tools

SharePoint

Excel

Word

Job description

We are seeking a highly capable and experienced Executive Administration & SharePoint Project Coordinator to support an organisation through an important period of change.

Working across the business, you will take ownership of consolidating, organising and transferring critical company information into newly developed SharePoint templates. This role requires someone who can quickly understand complex information, work at pace and produce exceptionally accurate work with minimal supervision.

This is not a technical SharePoint development role. It would suit an experienced Executive Assistant, senior administrator or project coordinator who has used SharePoint extensively and is confident managing large volumes of confidential business information.

Immediate start required for a 3-month temporary assignment.

The role

Your responsibilities will include:

• Gathering information and documentation from stakeholders across the business
• Populating detailed SharePoint templates with accurate company information
• Organising documents within a clear and consistent filing structure
• Creating tables, hyperlinks and direct links to relevant files
• Managing information relating to company registrations, directorships, insurance policies, banking and key business positions
• Connecting documentation across business plans, position descriptions and KPIs
• Reviewing information for accuracy, completeness and consistency
• Identifying gaps and following up with the relevant business units
• Maintaining a high level of confidentiality and data integrity
• Assessing progress and identifying whether additional support is required to meet the project deadline

We are seeking a highly capable and experienced Executive Administration & SharePoint Project Coordinator to support an organisation through an important period of change.

Working across the business, you will take ownership of consolidating, organising and transferring critical company information into newly developed SharePoint templates. This role requires someone who can quickly understand complex information, work at pace and produce exceptionally accurate work with minimal supervision.

This is not a technical SharePoint development role. It would suit an experienced Executive Assistant, senior administrator or project coordinator who has used SharePoint extensively and is confident managing large volumes of confidential business information.

Immediate start required for a 3-month temporary assignment.

The role

Your responsibilities will include:

• Gathering information and documentation from stakeholders across the business
• Populating detailed SharePoint templates with accurate company information
• Organising documents within a clear and consistent filing structure
• Creating tables, hyperlinks and direct links to relevant files
• Managing information relating to company registrations, directorships, insurance policies, banking and key business positions
• Connecting documentation across business plans, position descriptions and KPIs
• Reviewing information for accuracy, completeness and consistency
• Identifying gaps and following up with the relevant business units
• Maintaining a high level of confidentiality and data integrity
• Assessing progress and identifying whether additional support is required to meet the project deadline

About you

To be successful, you will bring:

• Significant experience as an Executive Assistant, senior administrator or administration project coordinator
• Strong practical experience using SharePoint to manage documents, files, tables and links
• Advanced Microsoft Office skills, particularly Excel and Word
• Exceptional organisation, accuracy and attention to detail
• The ability to work quickly without compromising the quality of your work
• Confidence managing sensitive and highly confidential information
• Strong stakeholder engagement and information-gathering skills
• The ability to work independently, take ownership and drive tasks through to completion
• A professional, focused and outcomes-oriented approach

The successful candidate will need to work on-site during the initial stages of the assignment to understand the systems, stakeholders and information involved. Remote work may become available once you are fully established in the role.

If you are an experienced EA or senior administrator with advanced SharePoint capability and a reputation for speed, accuracy and getting things done, we would love to hear from you.