Digitisation Officer

Northern Sydney Local Health District; St Leonards; On-site; AUD 64,000 - 66,000; Full time

Job summary

Royal North Shore Hospital’s Health Information Services seeks a Digitisation Officer to perform a broad range of admin duties, including document imaging, PDF uploads and secure scanning. The role also involves creating records, assisting with records destruction, and handling offsite storage and record delivery across Beaches campuses.

The position supports release of information for ongoing care and processing of deceased paperwork, while meeting KPIs and maintaining patient confidentiality.

Qualifications

• Experience in an administrative position and/or knowledge and experience in health administrative functions.
• Demonstrated attention to detail and ability to take initiatives and conduct thorough investigations for problem solving.
• Developed computer skills including experience with document imaging, patient administrations systems and Microsoft Office suite.

Responsibilities

• Perform document imaging tasks including PDF upload and secure scanning within Health Information Services.
• Create new records as required and assist in records destruction.
• Process offsite storage records, collect paperwork for scanning and deliver records across Beaches campuses.
• Assist with release of information requests for ongoing care and processing of deceased paperwork.

Skills

Administrative experience

Attention to detail

Problem solving

Microsoft Office

Tools

Document imaging

Patient administration systems

Job description

The Digitisation Officer is responsible for a wide range of administrative duties within Health Information Services (HIS) at Royal North Shore Hospital such as performing document imaging tasks, including PDF upload and secure org scanning.

Employment Type: Temporary Full Time until 31 March 2027 (with possibility of ongoing employment)

Position Classification: Administration Officer Level 3

Remuneration: $1,416.58 - $1,460.73 per week

Hours Per Week: 38

Requisition ID: REQ703553

Who we are

We are a health service that touches thousands of lives across the Northern Sydney Local Health District, together as a team of like-minded people. We are passionate, driven and have the skills and knowledge to care for our patients whilst creating the best services possible. Our teams have meaningful, interesting and rewarding work everyday. We challenge and nurture each other, sharing our knowledge and experience so that we can deliver better care for everyone. There’s a real sense of belonging here because we value and respect our patients, employees, and teams’ voices. You’ll feel a real privilege being a trusted caregiver in our patients, their families, their carers, and our communities’ lives.

NSLHD is proud of our diverse and inclusive workplaces, a place where health care professionals can thrive and feel they belong. We are committed to ensure that all our people feel respected and participate safely within a work environment without aggression, sexual harassment, discrimination and racism.

Where you'll be working

Health Information Services, Building 29, Royal North Shore Hospital.

What You'll Be Doing

The Digitisation Officer is responsible for a wide range of administrative duties within Health Information Services (HIS) such as performing document imaging tasks, including PDF upload and secure org scanning. The role is also responsible for creating new records as required, assisting in records destruction, processing offsite storage records, collecting paperwork for scanning, and delivering records across Beaches campuses.

The Digitisation Officer is expected to assist with release of information requests for ongoing care purposes and processing of deceased paperwork.

The Digitisation Officer is expected to meet daily productivity benchmarks, achieve Key Performance Indicators (KPIs) and NSLHD quality standards whilst maintaining patient confidentiality and data privacy.

People of Aboriginal and/or Torres Strait Islander background are encouraged to apply.

Candidates Will Need To Meet The Following Criteria

• Experience in an administrative position and/or knowledge and experience in health administrative functions.
• Demonstrated attention to detail and ability to take initiatives and conduct thorough investigations for problem solving.
• Developed computer skills including experience with document imaging, patient administrations systems and Microsoft Office suite.

Applications Close: 12 November 2026

Tentative Interview Date: Week Commencing 16 November 2026