Digitisation Officer

NSW Health; St Leonards; On-site; AUD 64,000 - 66,000; Full time

Job summary

NSW Health at Royal North Shore Hospital is seeking a Digitisation Officer to support Health Information Services with document imaging, PDF uploads and secure scanning. The role includes creating new records, assisting in destruction, and handling offsite storage while coordinating paper work across Beaches campuses.

The position requires attention to detail, adherence to privacy standards, and the ability to meet daily productivity benchmarks in a busy hospital records environment.

Qualifications

• Experience in an administrative position and/or knowledge and experience in health administrative functions.
• Demonstrated attention to detail and ability to take initiatives and conduct thorough investigations for problem solving.
• Developed computer skills including experience with document imaging, patient administration systems and Microsoft Office suite.

Responsibilities

• Perform document imaging tasks, including PDF upload and secure scanning.
• Create new records as required and assist in records destruction.
• Process offsite storage records and collect paperwork for scanning.
• Deliver records across Beaches campuses and assist with release of information requests where needed.
• Process deceased paperwork and maintain patient confidentiality and data privacy.

Skills

Administrative experience

Attention to detail

Microsoft Office Suite

Tools

Microsoft Office

Job description

The Digitisation Officer is responsible for a wide range of administrative duties within Health Information Services (HIS) at Royal North Shore Hospital such as performing document imaging tasks, including PDF upload and secure org scanning.

Employment Type:TemporaryFull Time until 31 March 2027 (with possibility of ongoing employment)
Position Classification:Administration Officer Level 3
Remuneration:$1,416.58 - $1,460.73 per week
Hours Per Week:38
Requisition ID:REQ703553

Who we are : We are a health service that touches thousands of lives across the Northern Sydney Local Health District, together as a team of like-minded people. We are passionate, driven and have the skills and knowledge to care for our patients whilst creating the best services possible. Our teams have meaningful, interesting and rewarding work everyday. We challenge and nurture each other, sharing our knowledge and experience so that we can deliver better care for everyone. There's a real sense of belonging here because we value and respect our patients, employees, and teams' voices. You'll feel a real privilege being a trusted caregiver in our patients, their families, their carers, and our communities' lives.

NSLHD is proud of our diverse and inclusive workplaces, a place where health care professionals can thrive and feel they belong. We are committed to ensure that all our people feel respected and participate safely within a work environment without aggression, sexual harassment, discrimination and racism.

Where you'll be working
Health Information Services, Building 29, Royal North Shore Hospital.

What you'll be doing
The Digitisation Officer is responsible for a wide range of administrative duties within Health Information Services (HIS) such as performing document imaging tasks, including PDF upload and secure org scanning. The role is also responsible for creating new records as required, assisting in records destruction, processing offsite storage records, collecting paperwork for scanning, and delivering records across Beaches campuses.
The Digitisation Officer is expected to assist with release of information requests for ongoing care purposes and processing of deceased paperwork.
The Digitisation Officer is expected to meet daily productivity benchmarks, achieve Key Performance Indicators (KPIs) and NSLHD quality standards whilst maintaining patient confidentiality and data privacy.

People of Aboriginal and/or Torres Strait Islander background are encouraged to apply.
Candidates will need to meet the following criteria:

• Experience in an administrative position and/or knowledge and experience in health administrative functions.
• Demonstrated attention to detail and ability to take initiatives and conduct thorough investigations for problem solving.
• Developed computer skills including experience with document imaging, patient administrations systems and Microsoft Office suite.

The team enriching health in millions of ways every day.

Applications Close: 12 November 2026
Tentative Interview Date: Week Commencing 16 November 2026