Digital Records & Archives Officer (12-Month Contract)

Maroondah City Council; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Maroondah City Council is seeking an Information Management Officer - Project Support to balance archive management with digitisation projects and oversee the lifecycle of physical and electronic records. This role ensures accurate indexing, retention, and disposal in line with legislation.

The position supports compliance with the Public Records Act 1973 and PROV standards, while driving the move from paper storage to a streamlined digital environment and collaborating across teams.

Qualifications

• Experience in archival or corporate records environment (Victorian Local Government experience preferred).
• Hands-on experience with an EDRMS such as Content Manager and high-volume scanning technologies.
• Understanding of statutory frameworks governing public records and PROV standards.
• Ability to lift and move archive boxes up to 15 kg; strong attention to detail and communication.

Responsibilities

• Coordinate end-to-end appraisal, sentencing, classification and disposal of records.
• Ensure compliance with Public Records Act 1973 and PROV standards.
• Lead back-scanning workflows and digitisation with metadata accuracy.
• Manage secure indexing, file retrieval, and data integrity across storage.
• Provide customer-focused support to improve records compliance and searchability.

Skills

Organised

Detail-oriented

Proactive

Strong communication

Tools

Content Manager (EDRMS)

High-volume scanning

Job description

Maroondah City Council is seeking an Information Management Officer - Project Support to balance archive management with digitisation projects and oversee the lifecycle of physical and electronic records. This role ensures accurate indexing, retention, and disposal in line with legislation.

The position supports compliance with the Public Records Act 1973 and PROV standards, while driving the move from paper storage to a streamlined digital environment and collaborating across teams.