Information Management Officer - Project Support

Maroondah City Council; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Maroondah City Council is seeking an Information Management Officer - Project Support to balance archive management with digitisation projects and oversee the lifecycle of physical and electronic records. This role ensures accurate indexing, retention, and disposal in line with legislation.

The position supports compliance with the Public Records Act 1973 and PROV standards, while driving the move from paper storage to a streamlined digital environment and collaborating across teams.

Qualifications

• Experience in archival or corporate records environment (Victorian Local Government experience preferred).
• Hands-on experience with an EDRMS such as Content Manager and high-volume scanning technologies.
• Understanding of statutory frameworks governing public records and PROV standards.
• Ability to lift and move archive boxes up to 15 kg; strong attention to detail and communication.

Responsibilities

• Coordinate end-to-end appraisal, sentencing, classification and disposal of records.
• Ensure compliance with Public Records Act 1973 and PROV standards.
• Lead back-scanning workflows and digitisation with metadata accuracy.
• Manage secure indexing, file retrieval, and data integrity across storage.
• Provide customer-focused support to improve records compliance and searchability.

Skills

Organised

Detail-oriented

Proactive

Strong communication

Tools

Content Manager (EDRMS)

High-volume scanning

Job description

Information Management Officer - Project Support

Information Management Officer - Project Support

Maroondah City Council has an exciting opportunity for an organised, detail-oriented, and proactive Information Management professional to join our Information Management Team for a 12-month contract.

In this role, you will balance business-as-usual archive management with critical digitisation projects. You will oversee the entire lifecycle of Council’s physical and electronic records, ensuring corporate information is captured, indexed, and safely disposed of in strict accordance with legislative requirements. This role is pivotal in driving our transition from legacy physical storage to a streamlined digital environment.

Key Responsibilities

• Coordinate the end-to-end appraisal, sentencing, classification, and disposal of physical and electronic Council records.
• Ensure rigorous compliance with the Public Records Act 1973 (Vic) and Public Record Office Victoria (PROV) standards, specifically utilising relevant Retention and Disposal Authorities (RDAs).
• Lead back-scanning workflows and digitisation projects, maintaining high-level metadata accuracy and quality assurance during registration into the EDRMS.
• Manage secure indexing, physical file retrieval, and data integrity across on-site and off-site archive storage facilities.
• Provide responsive, customer-focused support and guidance to internal teams to improve organisation-wide records compliance and searchability.

About YouTo be successful in this role, you will bring:

• Demonstrated experience working within an archival or corporate records environment (Victorian Local Government experience is highly regarded).
• Hands-on experience with an Electronic Document and Records Management System (EDRMS) such as Content Manager, alongside familiarity with high-volume scanning technologies.
• A sound understanding of statutory frameworks governing public records, particularly PROV standards.
• Exceptional attention to detail, strong communication skills, and the physical capability to safely handle, lift, and move standard archive boxes (up to 15kg) when managing physical collections.

As part of our selection process, you may be required to have pre-employment checks. (Psychometric Assessment, CrimCheck and Working with Children Card - Employee).

For further information please call Shenon Ebert, Information Management Team Leader on Tel: [phone].

Closing Date: Sunday 15 November 2026

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