Diesel Workshop Admin & Scheduling Specialist

DNA Machinery Repair PTY LTD; City of Melbourne; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Full-time role

Supportive team environment

Growth opportunities

Job summary

DNA Machinery Repair PTY LTD – Campbellfield VIC is seeking an Administrative Assistant to support our diesel mechanic business. You will manage scheduling, invoicing, customer communication and parts procurement, while coordinating technicians’ work schedules throughout the week.

The role requires strong organizational and communication skills, with experience in MS Office and Xero. Join a busy team and contribute to efficient daily operations in Campbellfield.

Qualifications

• Organizational skills and attention to detail required.
• Strong communication and customer service abilities.
• Ability to multitask and manage time effectively.
• Previous administrative experience preferred.
• Proficiency with Microsoft Office and Xero.
• Ability to work independently and in a team.

Responsibilities

• Assist in scheduling technicians’ workloads and ensure deadlines are met.
• Prepare and process invoices, assist with parts procurement, and maintain records of inventory.
• Answer customer queries via phone and email, providing information about job requests and service updates.
• Process and manage incoming job requests, ensuring timely follow-ups and coordination with the technical team.
• Provide general administrative support to the director and team, including filing, document management and data entry.

Skills

Organizational skills

Communication skills

Multitasking

Administrative experience

MS Office / Xero

Independent & team work

Customer service

Job description

DNA Machinery Repair PTY LTD – Campbellfield VIC is seeking an Administrative Assistant to support our diesel mechanic business. You will manage scheduling, invoicing, customer communication and parts procurement, while coordinating technicians’ work schedules throughout the week.

The role requires strong organizational and communication skills, with experience in MS Office and Xero. Join a busy team and contribute to efficient daily operations in Campbellfield.