Detail-Oriented Admin Officer for Accounting Firm

Waterford Accountants; Newcastle; Vor Ort; AUD 55.000 - 75.000; Vollzeit

Zusammenfassung

Waterford Accountants in Newcastle is seeking a detail-oriented Administration Officer to support our accounting professionals and keep operations running smoothly. Based in our Newcastle office, this full-time role offers exposure to a professional services environment and collaborative team culture.

You will manage filing, reception, document processing, scheduling, and general office duties with accuracy and discretion. Proficiency in Microsoft Office and strong communication are essential.

Qualifikationen

• Proven experience in administrative or office support roles, ideally within an accounting or professional services environment.
• Excellent organisational and time management skills with the ability to manage multiple tasks and priorities simultaneously.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).
• Strong written and verbal communication skills with the ability to liaise professionally with clients and colleagues.
• Exceptional attention to detail and accuracy when handling confidential information and financial documentation.
• Professional telephone manner and friendly disposition when dealing with clients and visitors.
• Ability to work independently whilst being a collaborative and supportive team member.
• A reliable, punctual approach to work with a commitment to maintaining professional standards.
• Familiarity with accounting software or experience in a finance-related environment is highly desirable.

Aufgaben

• Managing and maintaining comprehensive filing systems, both physical and digital, ensuring all documentation is organised and easily accessible
• Providing professional reception services, greeting clients and visitors whilst maintaining a welcoming atmosphere
• Processing and organising financial documents, client records and correspondence with accuracy and attention to detail
• Scheduling meetings, appointments and client consultations, coordinating calendars for multiple staff members
• Preparing correspondence, reports and presentations using standard office software applications
• Managing general office supplies and equipment, placing orders as required and maintaining inventory
• Supporting the accounts team by assisting with data entry, document scanning and other administrative tasks
• Answering telephone calls, directing enquiries appropriately and taking messages
• Liaising with clients and external organisations to coordinate activities and resolve administrative matters
• Performing general administrative duties to support the efficiency of the firm's operations

Kenntnisse

Office administration

Microsoft Office

Communication

Time management

Tools

Accounting software

Jobbeschreibung

Waterford Accountants in Newcastle is seeking a detail-oriented Administration Officer to support our accounting professionals and keep operations running smoothly. Based in our Newcastle office, this full-time role offers exposure to a professional services environment and collaborative team culture.

You will manage filing, reception, document processing, scheduling, and general office duties with accuracy and discretion. Proficiency in Microsoft Office and strong communication are essential.