Depot Administrator & Fleet Scheduling

Lowes Petroleum Service; Dubbo; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Staff fuel discount

EAP

Safety-first environment

Job summary

Lowes Petroleum is seeking a capable Depot Administration professional to support the Dubbo Depot with day-to-day operations, orders and inventory. Reporting to the Depot Manager, you will handle internal and external customer service, process orders, schedule fleet movements, and assist with site administration in a busy depot environment.

The role requires strong organisational skills, attention to detail, and a proactive approach to maintain compliance and safety standards.

Qualifications

• Previous administration experience is essential.
• Strong organisational skills with high attention to detail.
• Ability to multi-task and meet deadlines.
• Initiative and sound problem-solving skills.
• Competent in Microsoft Office (Outlook, Word & Excel).
• Strong written and verbal communication skills.
• Knowledge of HSSE and COR processes.
• Customer-focused with the ability to work collaboratively within a team.
• Commitment to compliance and safety standards.

Responsibilities

• Provide exceptional customer service to internal and external customers.
• Process customer orders accurately and efficiently.
• Schedule fleet movements across Dubbo and Gulgong region.
• Support the team with day-to-day depot operations.
• Manage inventory control and stock movements.
• Complete end-of-month reconciliation tasks.
• General administration duties to support depot efficiency.

Skills

Administration

Organisation

Multi-tasking

Initiative

Problem-solving

Communication

HSSE COR

Teamwork

Compliance

Tools

Microsoft Office

Job description

Introduction

At Lowes Petroleum, we're dedicated to building a thriving Regional Australia. As one of the nation's largest and most trusted regional fuel and lubricant suppliers, we maintain our 'country' ethos while expanding our reach across QLD, NSW, VIC & TAS. Our extensive network of bulk fuel and lubricant depots, delivery vehicles, and Retail Service Stations is supported by a team that is an integral part of the local communities we serve.

Why YOU should work for Lowes

• 10c per litre staff fuel discount
• Employee Assistance Program (EAP) supporting your wellbeing
• Work with a supportive team in a safety-first environment

About the Role

Reporting to the Depot Manager, you will be responsible for the day-to-day administration and operational support of our Dubbo Depot.

This is a dynamic role suited to someone who enjoys variety, takes initiative, and thrives in a busy depot environment.

Key Responsibilities

• Provide exceptional customer service to internal and external customers
• Process customer orders accurately and efficiently
• Schedule fleet movements across Dubbo and Gulgong region
• Support the team with day-to-day depot operations
• Manage inventory control and stock movements
• Complete end-of-month reconciliation tasks
• General administration duties to support depot efficiency

Skills & Experience

• Previous administration experience (essential)
• Strong organisational skills with high attention to detail
• Ability to multi-task and meet deadlines
• Initiative and sound problem-solving skills
• Competent in Microsoft Office (Outlook, Word & Excel)
• Strong written and verbal communication skills
• Knowledge of HSSE and Chain of Responsibility (COR) processes
• Customer-focused with the ability to work collaboratively within a team
• Commitment to compliance and safety standards

Lowes reserves the right to close applications prior to the nominated closing date.