Depot Admin & Fleet Coordinator (12-Month Contract)

Viva Energy Group; Horsham; Hybrid; AUD 50,000 - 65,000; Full time

Job summary

Liberty Oil Australia is seeking a Depot Administrator for our Horsham depot. You will provide essential administrative support across depot operations, assist drivers and the operations team, and help maintain accurate records and compliant processes.

You will coordinate deliveries, payroll administration, fleet records, and office support while building strong relationships with drivers and customers in a fast-paced environment.

Qualifications

• Previous administrative or office experience.
• Current Driver's Licence, with the ability to transport drivers to and from service providers when required using a company vehicle.
• Strong organisational and time management skills, with the ability to prioritise tasks.
• High attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Ability to learn new systems and internal software quickly.
• Ability to work independently while contributing positively to a team environment.
• Professional, reliable and able to maintain confidentiality.
• Friendly, approachable and customer-service focused.
• Comfortable working in a fast-paced environment with changing priorities.

Responsibilities

• Provide administrative support to the Horsham depot, ensuring the smooth day-to-day operation of the office.
• Obtain customer orders and support operations team with deliveries.
• Prepare customer delivery paperwork, including delivery dockets and daily run sheets, to support the efficient scheduling of deliveries.
• Manage fleet administration, including maintaining vehicle records, uploading documentation and supporting maintenance administration within the Fleet Management System.
• Process transport documentation, including commercial paperwork, retail delivery processing and responding to driver and customer paperwork enquiries.
• Monitor and maintain driver records, including logbooks, fatigue documentation and training records.
• Coordinate depot administration, including payroll, uniform orders, stationery orders, printing, filing and general office support.
• Coordinate driver movements to and from service providers as required to support fleet maintenance activities.
• Provide administrative support and backup to other members of the Operations team as required.
• Build strong working relationships with drivers, customers and internal stakeholders while maintaining confidentiality and a high level of accuracy.

Job description

Liberty Oil Australia is seeking a Depot Administrator for our Horsham depot. You will provide essential administrative support across depot operations, assist drivers and the operations team, and help maintain accurate records and compliant processes.

You will coordinate deliveries, payroll administration, fleet records, and office support while building strong relationships with drivers and customers in a fast-paced environment.