Depot Administrator

Viva Energy Australia; Horsham; On-site; AUD 60,000 - 72,000; Full time

Job summary

Liberty Oil Australia is seeking a Depot Administrator at the Horsham Depot to support day-to-day office operations and depot records. You will back the Operations Lead, coordinate deliveries, payroll, fleet paperwork, and recordkeeping, while building strong relationships with drivers and customers and maintaining accuracy and confidentiality.

The role demands strong organisational skills, attention to detail, and proficient MS Office use, with a 12-month contract to cover parental leave.

Qualifications

• Previous administrative or office experience.
• Current Driver's Licence and ability to transport drivers using company vehicle.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Provide administrative support to the Horsham depot and office operations.
• Obtain customer orders and assist with deliveries.
• Prepare delivery paperwork and daily run sheets.
• Manage fleet administration and vehicle records.
• Process transport documentation and respond to enquiries.
• Coordinate depot administration including payroll and stationery orders.
• Support fleet maintenance activities and coordinate driver movements.

Skills

Administrative experience

Driver's license

Organisational skills

Microsoft Office

Tools

Excel

Outlook

Word

Job description

Liberty Oil Australia have a proud history of truly independent fuel retail and distribution in Australia. We operate a regional network of fuel depots and distribute hundreds of millions of litres of fuel a year, making Liberty one of the largest wholesalers operating across Australia.

The company strives to give the best service, the most reliable supply and the best deal for their customers. Given their history, they know the Australian fuel industry well. They’re long-term players who are proud of their flexibility, their agility and their ability to do whatever it takes to provide the most competitive and most reliable fuel supply to their customers across the country.

Whilst Liberty Oil is owned by Viva Energy Australia, one of Australia’s leading energy companies, it remains at its core an independent wholesale subsidiary with the advantage of being able to obtain support from the broader Viva Energy network.

Job Description

We are seeking a Depot Administrator to join our team at the Horsham Depot. In this role, you will provide administrative support across depot operations, supporting our drivers and operations team. Reporting to the Operations Lead, you will play a key role in maintaining accurate records, coordinating operational administration and supporting compliance across the depot.

Responsibilities:

• Provide administrative support to the Horsham depot, ensuring the smooth day-to-day operation of the office.
• Obtain customer orders and support operations team with deliveries.
• Prepare customer delivery paperwork, including delivery dockets and daily run sheets, to support the efficient scheduling of deliveries.
• Manage fleet administration, including maintaining vehicle records, uploading documentation and supporting maintenance administration within the Fleet Management System.
• Process transport documentation, including commercial paperwork, retail delivery processing and responding to driver and customer paperwork enquiries.
• Monitor and maintain driver records, including logbooks, fatigue documentation and training records.
• Coordinate depot administration, including payroll, uniform orders, stationery orders, printing, filing and general office support.
• Coordinate driver movements to and from service providers as required to support fleet maintenance activities.
• Provide administrative support and backup to other members of the Operations team as required.
• Build strong working relationships with drivers, customers and internal stakeholders while maintaining confidentiality and a high level of accuracy.

Qualifications

• Previous administrative or office experience.
• Current Driver's Licence, with the ability to transport drivers to and from service providers when required using a company vehicle.
• Strong organisational and time management skills, with the ability to prioritise tasks.
• High attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Ability to learn new systems and internal software quickly.
• Ability to work independently while contributing positively to a team environment.
• Professional, reliable and able to maintain confidentiality.
• Friendly, approachable and customer-service focused.
• Comfortable working in a fast-paced environment with changing priorities.

Additional Information

You will have the opportunity to join a fast paced, growth focused organisation and take the important next step in your career. This is your opportunity to join a large organisation with a national footprint.

This is a 12 month contract to cover Parental leave.

We welcome applicants from diverse backgrounds, Aboriginal and Torres Strait Islander.

Please note only shortlisted applicants will be contacted.