Customer Service Scheduler

Hr Partners; Sydney; Hybrid; AUD 45,000 - 62,000; Full time

Job summary

Randstad partners with a market-leading building materials and logistics company to hire a Customer Service Scheduler in Norwest, NSW. This role blends scheduling strategy with customer care to ensure trucks reach sites safely, efficiently, and on time.

The position is a 3-month temporary contract with a strong view to permanency, offering hybrid flexibility and early afternoon finishes. Proficiency with G-Suite/Excel and dispatch systems is desirable, and you will join a collaborative,

Qualifications

• Previous background in dispatch, allocation, or scheduling with customer service (40/60 mix).
• Proficiency with G-Suite and Excel; quick to learn dispatch systems.
• Strong communication with diverse stakeholders including drivers and site engineers.

Responsibilities

• Manage morning order inflows, review site inventory, and match supply with customer demand.
• Live-allocate fleet vehicles, calculate load times and transit routes to keep deliveries on track.
• Build positive relationships on the phone with site engineers, drivers, and internal teams.
• Maximise truck utilisation to balance service with cost-effective operations.
• Navigate real-time delivery changes with a proactive, solutions-focused approach.

Skills

Analytical thinking

Strong communication

Decisive problem-solver

Calm under pressure

Tools

G-Suite

Excel

Dispatch systems

Job description

Are you ready to make a huge impact on a collaborative, fast-paced team where your strategic thinking and quick decision-making directly drive daily success?

We are partnering with a market-leading building materials and logistics company based in Norwest to find a dynamic Customer Service Scheduler to join their close-knit, supportive team.

If you thrive on solving puzzles, managing moving parts, and balancing top-tier customer care with smart operational strategy, this role is made for you.

About our Client

Our client is a global giant in the construction and building materials space, known for setting high standards in safety, innovation, and sustainability. Located in modern, bright offices in Bella Vista, they offer an inclusive workplace culture that celebrates its team- complete with weekly morning teas, team recognition, modern tech, and a hybrid, flexible work setup. You will join a warm, approachable team of three that thrives on open communication and continuous improvement.

About the Job

As a Customer Service Scheduler, you will be the heartbeat of day-to-day dispatch operations. You'll blend live scheduling strategy with engaging customer connection, ensuring the right trucks get to the right sites safely, efficiently, and on time.

• Rate: $38.89/hr + Super (~9-10 hour shifts starting at 7:00 AM/7:30 AM).
• Type: 3-month temp contract with a strong view to go permanent.
• Location: Norwest (free onsite parking).
• Hours: Monday to Friday (finish by 4:00/4:30 PM) plus rotating Saturday coverage (4-5 hours, finishing by 12:00 PM).

Key Responsibilities

• Manage morning order inflows, review site inventory, and match supply with customer demand.
• Live-allocate fleet vehicles, calculating load times and transit routes to keep deliveries seamlessly on track.
• Build positive, resilient relationships on the phone with site engineers, drivers, and internal account teams.
• Maximise truck utilisation to balance top-tier service with cost-effective operations.
• Proactively navigate real-time delivery changes with a sharp, clear, and solutions-focused approach.

About You

We are looking for an intuitive communicator who brings a blend of sharp analytical thinking and warm interpersonal flair. Whether your background is in transport, 3PL, pre-mix concrete, or fast-paced logistics, your ability to think on your feet will make you stand out.

• Experience: Previous background in dispatch, allocation, or scheduling paired with customer service (40/60 mix).
• Skills: Comfortable with G-Suite/Excel and quick to pick up specialised dispatch systems.
• Mindset: A decisive problem-solver who remains calm under pressure and speaks comfortably with people from all walks of life—from truck drivers to site engineers.
• Knowledge: Good geographical understanding of Greater Sydney is a huge bonus.
• Great Pay: Competitive rate of $38.89/hr + Super + OT with substantial shift hours.
• Career Pathway: High probability of transitioning into a permanent role.
• Work-Life Balance: Enjoy early afternoon finishes, hybrid flexibility (when permanent), and predictable rotating weekend rosters.
• Thriving Culture: Comprehensive 2-week onboarding program, supportive leadership, modern facilities, free parking, and regular team celebrations.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.