Creative Spaces Admin & Licensing Specialist (Part‑Time)

Aurion; Melbourne; Hybrid; AUD 85,000 - 96,000; Part time

Benefits offered by this job

Employee Discount Programme

Hybrid work arrangement

Job summary

City of Melbourne is seeking a Creative Spaces Administrator to support Melbourne’s vibrant arts scene. This part-time role (3 days per week) delivers administrative, financial and licensing support to the Creative Spaces program.

You will coordinate licensing, manage procurement and invoicing, and prepare financial reports while engaging artists, licensees and internal teams. This position offers hybrid working, an employee discount programme and opportunities to contribute to a bold, inclusive

Qualifications

• Experience providing business or administrative support in a complex or fast-paced environment.
• Strong communication and interpersonal skills, with the ability to liaise confidently across diverse stakeholders.
• Demonstrated experience in financial, contract or licence administration and working with multiple systems.
• Proven ability to work independently and collaboratively, applying sound judgement and continuous improvement thinking.

Responsibilities

• Deliver high-quality business, financial and contract administration support across the Creative Spaces program.
• Coordinate end-to-end licensing processes, including artist engagement, documentation, compliance and licence management.
• Manage procurement, purchase orders, invoicing and financial reporting in line with City of Melbourne policies.
• Support data management, reporting and continuous improvement initiatives, including EOI processes and licence systems.

Skills

Administrative support

Financial administration

Licence administration

Stakeholder engagement

Independent & collaborative work

Tools

Invoicing software

Procurement system

Contract management system

Job description

City of Melbourne is seeking a Creative Spaces Administrator to support Melbourne’s vibrant arts scene. This part-time role (3 days per week) delivers administrative, financial and licensing support to the Creative Spaces program.

You will coordinate licensing, manage procurement and invoicing, and prepare financial reports while engaging artists, licensees and internal teams. This position offers hybrid working, an employee discount programme and opportunities to contribute to a bold, inclusive