Creative Spaces Administrator

Aurion; Melbourne; Hybrid; AUD 85,000 - 96,000; Part time

Benefits offered by this job

Employee Discount Programme

Hybrid work arrangement

Job summary

City of Melbourne is seeking a Creative Spaces Administrator to support Melbourne’s vibrant arts scene. This part-time role (3 days per week) delivers administrative, financial and licensing support to the Creative Spaces program.

You will coordinate licensing, manage procurement and invoicing, and prepare financial reports while engaging artists, licensees and internal teams. This position offers hybrid working, an employee discount programme and opportunities to contribute to a bold, inclusive

Qualifications

• Experience providing business or administrative support in a complex or fast-paced environment.
• Strong communication and interpersonal skills, with the ability to liaise confidently across diverse stakeholders.
• Demonstrated experience in financial, contract or licence administration and working with multiple systems.
• Proven ability to work independently and collaboratively, applying sound judgement and continuous improvement thinking.

Responsibilities

• Deliver high-quality business, financial and contract administration support across the Creative Spaces program.
• Coordinate end-to-end licensing processes, including artist engagement, documentation, compliance and licence management.
• Manage procurement, purchase orders, invoicing and financial reporting in line with City of Melbourne policies.
• Support data management, reporting and continuous improvement initiatives, including EOI processes and licence systems.

Skills

Administrative support

Financial administration

Licence administration

Stakeholder engagement

Independent & collaborative work

Tools

Invoicing software

Procurement system

Contract management system

Job description

Synopsis

• Max Term Part Time Opportunity until 28 January 2028
• $85,415 - $96,138 + 12% Super (pro rata)
• Employee Discount Programme

About the role

The Creative Spaces Administrator offers an exciting opportunity to support Melbourne’s creative ecosystem by enabling access to affordable, well-managed spaces for artists and creative practitioners.

This role plays a key part in delivering high-quality administrative, financial and licensing support to the Creative Spaces program, ensuring artists, licensees and stakeholders experience a professional, responsive and well-governed service. Through this work, the role directly supports the City of Melbourne’s commitment to a bold, inclusive and creative city.

This is a part time opportunity, 3 days per week.

A little more about the role

• Deliver high-quality business, financial and contract administration support across the Creative Spaces program
• Coordinate end-to-end licensing processes, including artist engagement, documentation, compliance and licence management
• Manage procurement, purchase orders, invoicing and financial reporting in line with City of Melbourne policies
• Support data management, reporting and continuous improvement initiatives, including EOI processes and licence systems

Why join Team Melbourne?

Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.

At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you’ll help deliver what’s most important to the people who live, work, study, visit and invest in our great city.

We’re proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.

This is more than just a role – it’s your chance to make a real impact, contribute to something bigger, and shape Melbourne’s future alongside a collaborative and forward-thinking team.

About you

You are a highly organised and customer-focused administrator who enjoys working in a creative, fast-paced environment. You’re confident engaging with artists, stakeholders and internal teams, and you bring a calm, solutions-focused approach to your work.

What your experience might look like

• Experience providing business or administrative support in a complex or fast-paced environment
• Strong communication and interpersonal skills, with the ability to liaise confidently across diverse stakeholders
• Demonstrated experience in financial, contract or licence administration and working with multiple systems
• Proven ability to work independently and collaboratively, applying sound judgement and continuous improvement thinking

Benefits of working with us

• Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
• Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
• Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
• Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.

Need more info?

Refer to the position description below or contact Sasha Ward - Creative Spaces Manager, [e-mail].

Inclusion matters

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.

We provide reasonable adjustments throughout the recruitment process to support all applicants.

If you require any adjustments, please let us know via the application prompts or inform our Careers team if you’re contacted for an interview.