Corporate Office Assistant

Randstad; Adelaide; On-site; AUD 60,000 - 75,000; Full time

Job summary

Randstad Pty is seeking a proactive Corporate Office Assistant in Adelaide to be the welcoming face and operational backbone for a premier wealth management practice. You will support Investment Advisers, coordinate travel and expenses, and manage front-desk and facilities to ensure a seamless client experience.

You will collaborate with local and national teams, handle meeting bookings, event planning, and maintain a pristine office environment while providing exceptional service to

Qualifications

• Minimum 3 years of front desk, corporate admin, or high-touch customer service experience.
• Excellent verbal and written communication with professional presentation.
• Proven ability to multitask, prioritise, and manage details.
• Comfort with digital tools and modern office software, including video conferencing.
• Willingness to occasionally work flexible hours for events.

Responsibilities

• Front of House & Reception: greet premium clients, manage calls, direct inquiries.
• Meeting & Event Coordination: book rooms, arrange catering, setup AV, assist events.
• Team & Advisory Support: provide admin help to Investment Advisers, process travel, manage expenses.
• Office & Facilities Management: oversee mail, supplies, maintenance, client areas.

Skills

Team-First Mindset

Corporate Experience

Communication & Presence

Organisational Acumen

Technical Proficiency

Flexibility

Tools

Video conferencing

Office software suite

Job description

Corporate Office Assistant

About the Opportunity

On behalf of my client, a premier and well-established wealth management firm, I am currently seeking a proactive, polished, and detail-oriented Corporate Office Assistant to join their Adelaide office.

In this role, you will represent my client as the welcoming face and operational backbone of their Adelaide practice. You will be responsible for delivering a seamless, first-class experience for high-net-worth clients, while providing essential administrative, event, and facilities coordination to the local Advisory and national support teams.

Above all, my client is looking for a dedicated team player—someone who thrives in a collaborative, high-performing corporate environment, takes genuine pride in supporting colleagues, and enjoys contributing to a shared vision of success.

Key Responsibilities

Working closely with local and national teams, your day-to-day duties will include:

• Front of House & Reception: Act as the first point of contact—greeting premium clients and visitors, managing incoming phone calls, and directing enquiries with professionalism and discretion.
• Meeting & Event Coordination: Coordinate meeting room bookings, prepare rooms for executive meetings, organise catering, assist with video conferencing/AV setup, and support marketing and client event planning.
• Team & Advisory Support: Provide collaborative, team-oriented administrative assistance to Investment Advisers and Associates, including processing travel bookings and managing credit card expense claims.
• Office & Facilities Management: Oversee mail, couriers, stationery, and office supply inventory; coordinate maintenance and repairs; and maintain pristine client hospitality and kitchen areas.

Skills & Experience Required

• Team-First Mindset: A proven track record as an authentic team player who works effectively across diverse teams, communicates constructively, and backs their colleagues.
• Corporate Experience: A minimum of 3 years of experience in front desk reception, corporate administration, or high-touch customer service
• Communication & Presence: Impeccable verbal and written communication skills, paired with a professional business presentation.
• Organisational Acumen: Strong multitasking and prioritisation skills, keen attention to detail, and the agility to adapt to shifting daily priorities.
• Technical Proficiency: Comfortable with digital tools, modern office software, and virtual meeting technology.
• Flexibility: Availability to occasionally accommodate flexible hours for evening client events or functions when required.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.