Corporate Events Coordinator - Hybrid + APAC Travel

Apex Event Recruitment; Melbourne; Hybrid; AUD 60,000 - 75,000; Full time

Job summary

Apex Event Recruitment is seeking an Event Coordinator to join a fast growing boutique events agency delivering premium corporate events across Australia and APAC. You will support planning and delivery of a diverse portfolio including conferences, gala dinners, roadshows, executive programs and brand activations, working closely with senior team members in a hybrid environment.

You will be highly organized, proactive and comfortable managing multiple projects.

Qualifications

• Previous experience in Event Coordination or a similar role.
• Experience supporting corporate or B2B events.
• Strong organisational and time management skills.
• Excellent attention to detail and written/verbal communication.
• Ability to manage multiple tasks and deadlines simultaneously.
• Experience with event budgets, quotes and supplier costs.

Responsibilities

• Coordinate end-to-end planning of corporate events.
• Work across conferences, galas, roadshows, incentives, executive programs and brand activations.
• Develop event timelines, schedules, run sheets and project documentation.
• Coordinate venues, suppliers, catering, AV and production requirements.
• Assist with accommodation, flights and travel logistics.
• Support delegate registrations and attendee communications.
• Source and brief suppliers across Australia and APAC.
• Maintain strong relationships with hotels and production partners.
• Prepare meeting agendas, notes and briefing documents.
• Coordinate artwork and event assets through to delivery.

Skills

Event coordination

Organization skills

Communication skills

Time management

Team collaboration

Tools

Asana

Cvent

Excel

Canva

Job description

Apex Event Recruitment is seeking an Event Coordinator to join a fast growing boutique events agency delivering premium corporate events across Australia and APAC. You will support planning and delivery of a diverse portfolio including conferences, gala dinners, roadshows, executive programs and brand activations, working closely with senior team members in a hybrid environment.

You will be highly organized, proactive and comfortable managing multiple projects.