Administration Oficer

Department of Defence; Bungendore; On-site; AUD 70,000 - 90,000; Full time

Job summary

Department of Defence is seeking an Administration Officer for HQJOC to support executive functions and ensure efficient operations within the Directorate of Personnel. You will manage records, coordinate priorities, and contribute to branch governance in a fast-paced environment.

You will excel if you are highly organized, have excellent communication skills, and can adapt to peak periods while supporting multiple stakeholders across the branch.

Qualifications

• Experience in administration and records management.
• Ability to coordinate and support executive-level tasks.
• Strong written and verbal communication skills.

Responsibilities

• Providing executive support to leaders and teams.
• Coordinating flow of tasks and information across the Branch.
• Ensuring sound Branch records and information management.
• Coordinating tasking and assisting in collating executive documents.
• Handling Branch human resources requisitions and security requirements.
• Implementing sound corporate governance.

Skills

Administration

Time management

Stakeholder communication

Document management

Job description

The Role The right candidate for this role will thrive in a dynamic and fast-paced work environment where they can work independently to help deliver Headquarters Joint Operations Command (HQJOC) missions. To be successful in this role you are outcome-focused with a high level of attention to detail and will be able to engage constructively and provide assistance to a range of critical stakeholders. Demonstrated experience with managing competing priorities and exceptional time management skills are a must. As an Administration Officer, you could expect to take on a broad range of tasks including:

• Providing executive support;
• Coordinating the flow of tasks and information across the Branch;
• Ensuring sound Branch records and information management;
• Ability to coordinate tasking’s
• Assisting in collating executive documents where required
• Handling Branch human resource requisitions;
• Administering Branch security requirements; and
• Implementing sound corporate governance.

About our Team As an administration officer at HQJOC in the Directorate of Personnel you will be involved in a range of activities from delivering ongoing administrative functions through to support for projects. You will work in a collaborative working environment that offers exciting challenges, a diverse range of work; and the guidance and support to ensure that you always have everything required for success. As Defence’s greatest asset is our people, we offer generous remuneration and conditions as our commitment to you. Our Ideal Candidate Headquarters Joint Operations Command is a fast paced and dynamic working environment. We are seeking an energetic and collaborative individual to join the team. You will need to be highly organised, with highly developed communication skills (written and verbal) and be adept at working within a high-paced team environment. You will thrive under pressure and have the ability to work in peak periods, and other instances as required. Our ideal candidate will have exceptional organisational skills, be able to communicate effectively and work collaboratively, have excellent attention to detail and possess well-developed priority-management skills.

To be successful in this role you will need to:

• Use your initiative and solve problems;
• Complete tasks, plan, and coordinate business priorities;
• Successfully develop and implement Branch administrative procedures;
• Work collaboratively in a team-based environment;
• Actively participating in, and contributing to, team and organisational objectives;
• Be an excellent communicator who can liaise with a range of internal and external stakeholders;
• Be self-motivated, pro-active, organised, and enjoy being part of a team; and
• Have good judgement.