Contracts Administrator (Administration & Office Support) - Polygon Joinery Pty Ltd

Polygon Joinery Pty Ltd; Melbourne; On-site; AUD 75,000 - 90,000; Full time

Job summary

Polygon Joinery Pty Ltd, a Melbourne-based joinery and cabinetry business, is seeking a Project Administrator to drive project delivery. You will develop schedules, monitor progress and coordinate resources, guiding each custom cabinetry project from planning through to completion.

Working with management, designers, production and suppliers, you will keep programs on time and within budget, prepare progress reports, manage variations and respond to client enquiries to ensure smooth installation

Qualifications

• AQF Diploma or higher in Project Management or related field is required.
• Experience coordinating schedules, resources and documentation in project environments.
• Proficiency with project management software and Microsoft Office suite.

Responsibilities

• Develop, maintain and monitor project schedules, milestones and resource plans.
• Coordinate activities between management, design, production, suppliers and installers.
• Monitor budgets, materials, and expenditure; identify delays and variations.
• Prepare, maintain and review project documentation including work orders and progress reports.
• Liaise with clients and contractors to respond to enquiries and coordinate changes.

Skills

Communication skills

Organization

Problem solving

Stakeholder liaison

Education

AQF Diploma or higher in Project Management or related field

Tools

Project management software

Microsoft Office

Job description

Position: Project Administrator

Type: Full-time, permanent (38 hours per week)

Employer: Polygon Joinery Pty Ltd

Location: Dandenong South VIC 3175

Salary: $75,000 – $90,000 per annum plus superannuation

About the Business

Polygon Joinery Pty Ltd is a Melbourne-based joinery and cabinetry business that designs, manufactures and installs customised cabinetry for residential properties from its facility in Dandenong South. Its work covers kitchen cabinetry and kitchen renovations, wardrobes, bathroom vanities, laundry cabinets and bespoke storage solutions, with every project managed in-house from the initial client consultation and site measurement through design development, material selection and manufacturing to final installation. The business has built its reputation on functional, aesthetically appealing and high-quality cabinetry tailored to each client’s requirements, and its day‑to‑day operation depends on the careful coordination of design planning, material procurement, production scheduling, contractor coordination and installation arrangements so that each project is completed efficiently and to the agreed specification, budget and timeline.

About the Position

The Project Administrator sits at the centre of Polygon Joinery’s project delivery, developing project schedules, monitoring progress, coordinating resources and contractors, and maintaining project documentation so that each custom cabinetry project moves efficiently from initial planning through to completion. Working closely with management, designers, production personnel, suppliers and installation contractors, the role is responsible for keeping every job on track against its established timeline, budget, quality standards and client requirements, and for giving management clear, timely information on progress, variations and delivery issues.

Key Responsibilities

• Develop, maintain and monitor project schedules, milestones and resource allocation plans for custom cabinetry and joinery projects
• Coordinate project activities between management, designers, the manufacturing team, suppliers and installation contractors to ensure timely delivery
• Monitor project progress, budgets, material requirements and expenditure, identifying potential delays, cost variations and operational issues
• Prepare, maintain and review project documentation, including work orders, project plans, progress reports, schedules and variation records
• Liaise with clients, contractors and other stakeholders to respond to project enquiries, resolve operational issues and coordinate changes to project requirements
• Monitor contractor performance and installation activities, reporting work order variations, scheduling conflicts and delivery issues to management
• Collect and analyse project performance data, prepare progress reports and recommend improvements to project administration and delivery processes
• Assist management in implementing project decisions, coordinating corrective actions and ensuring compliance with agreed project specifications and quality requirements

Requirements

• Australian citizens and permanent residents are encouraged to apply.
• A minimum AQF Diploma or higher qualification in Project Management, Business Administration, Construction Management or a closely related field
• A minimum of two years’ relevant experience in project administration, project coordination or a similar role; experience in construction, joinery, cabinetry, manufacturing or renovation projects is highly regarded
• Demonstrated experience coordinating project schedules, contractors, resources and documentation
• Experience monitoring project budgets, preparing progress reports and managing project variations
• Proficiency in project management software and the Microsoft Office suite, with strong attention to detail in maintaining accurate records
• Clear written and verbal communication skills, with the ability to liaise confidently with clients, suppliers and trade contractors
• Well-organised, proactive and able to manage competing priorities and resolve problems across several projects at once