Project Administrator

Zeolla Solutions; Greater Dandenong; On-site; AUD 75,000 - 90,000; Full time

Job summary

Polygon Joinery Pty Ltd is seeking a Project Administrator to join its Melbourne-based team in Dandenong South. This permanent, full-time role (38 hours per week) focuses on scheduling, progress monitoring and coordinating resources to keep cabinetry projects on time and on budget.

You will liaise with management, designers, suppliers and contractors, maintain project documentation, and provide timely information on progress, variations and delivery issues to support project delivery.

Qualifications

• AQF Diploma or higher in PM/Business Administration/Construction Management or related field.
• Minimum 2 years in project administration/coordination or similar role; construction/joinery experience valued.
• Experience coordinating project schedules, contractors, resources and documentation.

Responsibilities

• Develop, maintain and monitor project schedules, milestones and resource allocation for cabinetry projects.
• Coordinate activities between management, designers, suppliers and contractors to ensure timely delivery.
• Monitor project progress, budgets, material requirements and variations.
• Prepare and maintain project documentation (work orders, plans, progress reports, schedules).
• Liaise with clients and stakeholders to respond to enquiries and changes to project requirements.

Skills

Project coordination

Attention to detail

Communication

MS Office proficiency

Project management software

Education

AQF Diploma or higher in PM/Business Administration/Construction Management

Tools

Microsoft Office

Project management software

Job description

Job Description

Job Type: Permanent position | Full time position

Position: Project Administrator Type: Full-time, permanent (38 hours per week) Employer: Polygon Joinery Pty Ltd

Location: Dandenong South VIC 3175 Salary: $75,000 – $90,000 per annum plus superannuation

Polygon Joinery Pty Ltd is a Melbourne-based joinery and cabinetry business that designs, manufactures and installs customised cabinetry for residential properties from its facility in Dandenong South. Its work covers kitchen cabinetry and kitchen renovations, wardrobes, bathroom vanities, laundry cabinets and bespoke storage solutions, with every project managed in-house from the initial client consultation and site measurement through design development, material selection and manufacturing to final installation. The business has built its reputation on functional, aesthetically appealing and high-quality cabinetry tailored to each client’s requirements, and its day-to-day operation depends on the careful coordination of design planning, material procurement, production scheduling, contractor coordination and installation arrangements so that each project is completed efficiently and to the agreed specification, budget and timeline.

About the Position The Project Administrator sits at the centre of Polygon Joinery’s project delivery, developing project schedules, monitoring progress, coordinating resources and contractors, and maintaining project documentation so that each custom cabinetry project moves efficiently from initial planning through to completion. Working closely with management, designers, production personnel, suppliers and installation contractors, the role is responsible for keeping every job on track against its established timeline, budget, quality standards and client requirements, and for giving management clear, timely information on progress, variations and delivery issues.

Key Responsibilities

• Develop, maintain and monitor project schedules, milestones and resource allocation plans for custom cabinetry and joinery projects
• Coordinate project activities between management, designers, the manufacturing team, suppliers and installation contractors to ensure timely delivery
• Monitor project progress, budgets, material requirements and expenditure, identifying potential delays, cost variations and operational issues
• Prepare, maintain and review project documentation, including work orders, project plans, progress reports, schedules and variation records
• Liaise with clients, contractors and other stakeholders to respond to project enquiries, resolve operational issues and coordinate changes to project requirements
• Monitor contractor performance and installation activities, reporting work order variations, scheduling conflicts and delivery issues to management
• Collect and analyse project performance data, prepare progress reports and recommend improvements to project administration and delivery processes
• Assist management in implementing project decisions, coordinating corrective actions and ensuring compliance with agreed project specifications and quality requirements

Requirements

• Australian citizens and permanent residents are encouraged to apply.
• A minimum AQF Diploma or higher qualification in Project Management, Business Administration, Construction Management or a closely related field
• A minimum of two years’ relevant experience in project administration, project coordination or a similar role; experience in construction, joinery, cabinetry, manufacturing or renovation projects is highly regarded
• Demonstrated experience coordinating project schedules, contractors, resources and documentation
• Experience monitoring project budgets, preparing progress reports and managing project variations
• Proficiency in project management software and the Microsoft Office suite, with strong attention to detail in maintaining accurate records
• Clear written and verbal communication skills, with the ability to liaise confidently with clients, suppliers and trade contractors
• Well-organised, proactive and able to manage competing priorities and resolve problems across several projects at once