Contracts Administrator (Administration & Office Support) - A Cleaner World Cleaning Services Pty Ltd

A Cleaner World Cleaning Services Pty Ltd; Melbourne; On-site; AUD 80,000 - 83,000; Full time

Benefits offered by this job

Superannuation

Job summary

A Cleaner World Cleaning Services Pty Ltd, trading as A Corporate World, is seeking an experienced Contract Administrator to join its Queensland team, handling commercial cleaning contracts across Queensland and New South Wales.

You will prepare, review, and administer contracts, monitor compliance and provide management with performance updates and recommendations.

Qualifications

• AQF qualification in business/contract management.
• 1–2 years' experience in contract administration or similar role.
• Experience preparing, reviewing and administering contracts, amendments and renewals.
• Ability to interpret contractual terms, service specifications and pricing.

Responsibilities

• Prepare, review and administer commercial cleaning and facility service contracts for clients in Queensland and New South Wales, ensuring service specifications, contract periods, pricing schedules and obligations are documented.
• Interpret terms relating to cleaning frequencies, service coverage, site access, performance standards and responsibilities of contracting parties.
• Review contract variations, negotiate terms with management and clients.
• Maintain records of contracts, amendments, service specs and renewal dates.
• Monitor obligations and recommend corrective actions for non-compliance.
• Coordinate with clients, operations personnel and service staff across Queensland and NSW.

Skills

Organisational skills

Analytical skills

Communication skills

Negotiation skills

Education

AQF Diploma/Advanced Diploma/Associate Degree or higher in Business Administration or Contract Management

Tools

Microsoft Office

Job description

A Cleaner World Cleaning Services Pty Ltd, trading as A Corporate World, is a commercial cleaning and property maintenance services business with its head office in Tullamarine, Victoria. The business provides cleaning and associated facility services across a range of commercial environments, including offices, retail premises, healthcare facilities, aged care establishments, hospitality venues and other managed properties. Its operations involve ongoing service agreements, site-specific cleaning requirements and coordination with clients and service delivery personnel to maintain agreed contractual standards.

About the Role

The company is seeking an experienced Contract Administrator to join its team in Queensland, with responsibility for administering commercial cleaning and facility service contracts involving clients in Queensland and New South Wales.

The successful candidate will be responsible for preparing, reviewing, administering and maintaining service contracts, ensuring contractual obligations, service specifications and agreed terms are accurately documented and monitored.

The position involves reviewing proposed contract variations, resolving contractual matters with clients and relevant operations personnel, monitoring compliance with agreed service conditions and providing management with information and recommendations concerning contract performance and outstanding obligations.

Location of Employment: Queensland, with responsibility for contracts involving clients in Queensland and New South Wales

Head Office: 3/217 Mickleham Road, Tullamarine VIC 3043

Employment Type: Full-Time

Salary: $80,000 to $83,000 per annum plus Superannuation

Key Responsibilities

• Prepare, review and administer commercial cleaning and facility service contracts for clients in Queensland and New South Wales, ensuring service specifications, contract periods, pricing schedules and contractual obligations are accurately documented.
• Interpret contractual terms and conditions relating to cleaning frequencies, service coverage, site access requirements, performance standards and the responsibilities of contracting parties.
• Review proposed contract variations, including changes to cleaning schedules, service scope, additional site requirements and pricing arrangements, and negotiate proposed terms in consultation with management and relevant clients.
• Maintain accurate records of executed contracts, amendments, service specifications, renewal dates, contractual correspondence and supporting documentation.
• Monitor contractual obligations and agreed service deliverables, identify discrepancies or potential non-compliance, and recommend appropriate corrective measures.
• Liaise with clients, operations managers, site supervisors and service personnel across Queensland and New South Wales to clarify contractual requirements and address matters affecting agreed service obligations.
• Investigate and assist in resolving contract-related enquiries, service scope disputes and disagreements concerning contractual responsibilities, referring significant matters to management where necessary.
• Review contractor and subcontractor arrangements, where applicable, to ensure assigned services and proposed changes remain consistent with the relevant contractual requirements.
• Coordinate contract renewals, extensions and amendments by reviewing existing terms, service requirements and proposed changes before obtaining the necessary management approvals.
• Examine contract pricing schedules, proposed service variations and supporting documentation to assess cost implications and identify discrepancies requiring management attention.
• Prepare contract status reports, compliance summaries and recommendations for management concerning contractual performance, outstanding obligations, renewal requirements and unresolved issues.
• Coordinate the implementation of approved contractual amendments with relevant operations personnel, ensuring revised service requirements are communicated, and contractual records are updated accordingly.

Candidate Requirements

• An AQF Diploma, Advanced Diploma, Associate Degree or higher qualification in Business Administration, Contract Management, Business Management or a closely related discipline.
• Minimum 1-2 years of relevant experience in contract administration or a comparable position involving commercial service agreements.
• Demonstrated experience preparing, reviewing and administering contracts, including amendments, variations and renewals.
• Ability to interpret contractual terms, service specifications, pricing schedules and compliance requirements.
• Experience in commercial cleaning, facilities management, property services or a similar service-based industry will be highly regarded.
• Ability to liaise effectively with clients, contractors and operations personnel to resolve contractual matters.
• Experience reviewing contract variations, assessing associated costs and preparing reports for management.
• Strong organisational, analytical, communication and negotiation skills, with proficiency in Microsoft Office applications.
• Ability to manage multiple contracts, maintain accurate documentation and meet contractual deadlines.
• Only candidates currently residing in Australia will be shortlisted.