Contracts Administrator

Ora Banda Mining Ltd; Western Australia; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Employee share scheme

Professional development

5 weeks annual leave for site-based

Quarterly bonus program for site-based

Gender neutral paid parental leave

Discounted health insurance

Salary sacrificing - novated lease /

FIFO parking

Job summary

Ora Banda Mining Ltd is seeking a Contracts Administrator to support procurement, contract registers and compliance across mining operations in Western Australia. You will draft contracts, manage variations, process purchase orders and assist tender processes while liaising with site operations and finance teams.

The successful candidate will have 3+ years in contracts or commercial administration within mining or heavy industry, strong document management, and proficiency in MS Office.

Qualifications

• 3+ years' experience in contracts, procurement or commercial administration within mining, resources, construction or heavy industry.
• Experience maintaining contract records, registers and supporting documentation.
• Experience processing purchase orders, invoices or payment claims within an ERP system (Pronto experience advantageous).
• Strong administrative and document management skills with high attention to detail.
• Well-developed organisational and time management skills, able to juggle multiple priorities.
• Strong written and verbal communication skills.
• Intermediate to advanced Microsoft Office skills (Word and Excel).
• Familiarity with M-Files or similar document management systems.
• Understanding of Australian Standard contracts and contract administration processes.
• Willingness to undertake occasional site travel.

Responsibilities

• Maintain contract registers, records and key dates across M-Files and other systems
• Prepare draft contracts, variations, extensions and notices for approval
• Process purchase requisitions/orders and review payment claims in Pronto
• Support tender processes, including RFQ/RFT preparation and submission collation
• Coordinate contractor compliance documentation and due diligence checks
• Prepare reports on contract status and compliance obligations
• Liaise with site operations, finance, project teams and contractors
• Provide administrative support to the Contracts and Legal teams

Skills

Contract management

Procurement

Administrative support

ERP system experience

Pronto familiarity

MS Office (Word/Excel)

M-Files experience

Contract administration

Attention to detail

Site travel

Tools

Pronto ERP

M-Files

Microsoft Office

Job description

Ora Banda Mining is entering its next exciting chapter in growth. Help build Australia’s next 300 koz gold producer and join us on our DRIVE to 300! We’ve always challenged ourselves to think bigger and right now we are preparing to double gold production over the next three years, constructing a brand-new processing plant, opening a new UG mine, and investing in massive exploration programs! As our key growth projects get underway, we want more ‘ore-some’ people to make it happen. We know that our unparallelled success has been driven by our people who lean into a challenge and turn ambition into results. Just like our operations, we invest heavily in our people creating an exceptional environment where everyone can thrive. Do you have a winning mindset, are you excited by growth and want to embrace this once-in-a-career opportunity? Accept the challenge, join Ora Banda Mining.

The role

Applications are sought for the position of Contracts Administrator.

The responsibilities of this role will be:

• Maintain contract registers, records and key dates across M-Files and other systems
• Prepare draft contracts, variations, extensions and notices for approval
• Process purchase requisitions/orders and review payment claims in Pronto
• Support tender processes, including RFQ/RFT preparation and submission collation
• Coordinate contractor compliance documentation and due diligence checks
• Prepare reports on contract status and compliance obligations
• Liaise with site operations, finance, project teams and contractors
• Provide administrative support to the Contracts and Legal teams

A full position description will be provided to shortlisted candidates prior to interview.

About you

To be considered for the role, you will have the following qualifications, skills and experience:

• 3+ years' experience in contracts, procurement or commercial administration within mining, resources, construction or heavy industry
• Experience maintaining contract records, registers and supporting documentation
• Experience processing purchase orders, invoices or payment claims within an ERP system (Pronto experience advantageous)
• Strong administrative and document management skills with high attention to detail
• Well-developed organisational and time management skills, able to juggle multiple priorities
• Strong written and verbal communication skills
• Intermediate to advanced Microsoft Office skills (Word and Excel)
• Familiarity with M-Files or similar document management systems
• Understanding of Australian Standard contracts and contract administration processes
• Willingness to undertake occasional site travel

YOUR MOTIVATION

Our mantra is ‘ore-some rocks, awesome people’, and with that comes a fantastic culture. We may be growing but we still retain our one team feel!

Employee Benefits

• Employee share scheme
• Professional development
• 5 weeks annual leave for site-based employees
• Quarterly bonus program for site-based employees
• Gender neutral paid parental leave
• Discounted health insurance
• Salary sacrificing - novated lease / FIFO parking

Recruitment process

The process will include a pre-employment medical, drug and alcohol screening, criminal history check, review of qualifications and proof of right to work in Australia.

Ora Banda is an equal opportunity employer and strongly encourages suitably qualified people from diverse backgrounds to apply.

Shortlisting and recruitment for this role will commence immediately.

Next steps

Further information about Ora Banda Mining is available on the Company’s websitewww.orabandamining.com.au