Document Controller / HSET Administrator

Ora Banda Mining Ltd; Western Australia; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Employee share scheme

Professional development

5 weeks annual leave for site-based

Quarterly bonus program

Gender neutral paid parental leave

Discounted health insurance

Salary sacrificing - novated lease /

Job summary

Ora Banda Mining is seeking a Document Controller / HSET Administrator to drive document control across operations. You will champion M-Files, manage the master registers, workflows, and approvals, and ensure compliance with safety and regulatory requirements.

You will also provide HSET system support, training, and SharePoint administration, while coordinating data, reports and communications with site personnel and regulators.

Qualifications

• Experience with document control management in the resources sector.
• Knowledge of document lifecycle, revision control and audit trails.
• Ability to develop and format company procedures.

Responsibilities

• Administer M-Files and ensure controlled documents, registers and workflows.
• Maintain master document register, classification, version control and approvals.
• Coordinate document reviews, publishing and distribution with owners.
• Provide document control guidance and training to personnel.
• Conduct periodic audits and reporting on document control activities.
• Coordinate document-related correspondence with stakeholders and regulators.

Skills

Document control systems

Microsoft Office

EDMS knowledge

INX Suite familiarity

SharePoint administration

Education

Business Administration certificate

Tools

M-Files

INX Suite

SharePoint

Job description

Ora Banda Mining is entering its next exciting chapter in growth. Help build Australia's next 300 koz gold producer and join us on our DRIVE to 300! We’ve always challenged ourselves to think bigger and right now we are preparing to double gold production over the next three years, constructing a brand-new processing plant, opening a new UG mine, and investing in massive exploration programs! As our key growth projects get underway, we want more ‘ore-some’ people to make it happen. We know that our unparallelled success has been driven by our people who lean into a challenge and turn ambition into results. Just like our operations, we invest heavily in our people creating an exceptional environment where everyone can thrive. Do you have a winning mindset, are you excited by growth and want to embrace this once-in-a-career opportunity? Accept the challenge, join Ora Banda Mining.

The role

Applications are sought for the position of Document Controller / HSET Administrator.

Document Control

• Administer and champion the M-Files Document Management System, ensuring controlled documents, registers, workflows, metadata, access and permissions are accurate and up to date.
• Maintain the master document register, including document classification, version control, naming conventions, review dates and approval requirements.
• Coordinate document reviews, approvals, publishing and distribution, following up with document owners to ensure scheduled reviews are completed.
• Manage document change control and ensure updates are appropriately approved, recorded and communicated to relevant stakeholders.
• Receive, format, categorise and upload company documentation in accordance with document control standards and procedures.
• Provide document control guidance, technical support and training to personnel, including site-based training where required.
• Conduct periodic document audits and reporting to monitor compliance, accuracy and document control activities.
• Develop and maintain document templates and support the continuous improvement of document management systems and processes.
• Coordinate document-related correspondence and distribution to internal and external stakeholders, including contractors and regulators.

HSET Administration

• Provide administrative support for HSET systems and databases, ensuring information remains accurate and current.
• Provide user support and training for the INX Suite and assist with HSET system-related queries.
• Maintain and support HSET SharePoint pages and interfaces.
• Assist with the preparation and collation of HSET data, statistics and reports.
• Act as a key point of contact for general HSET administration and system support.

About you

• Extensive experience with document control management systems (ideally M-Files or a similar electronic document management system - EDMS), within the resources industry.
• Sound understanding of document lifecycle management, including revision control, approval workflows, document numbering/naming conventions and audit trail requirements.
• Demonstrated experience in developing, revising and formatting company procedures and processes.
• Understanding of industry standards and safety regulations, and their implications on documentation requirements.
• Strong computer literacy skills, especially in the operation of the Microsoft Office suite.
• Certificate or equivalent experience in Business Administration, within the resources sector. (highly desirable)
• Exposure to Safety Management Systems and/or the INX Suite - InControl, InTuition, InFlight. (highly desirable)

YOUR MOTIVATION

Our mantra is ‘ore-some rocks, awesome people’, and with that comes a fantastic culture. We may be growing but we still retain our one team feel! If the opportunity to be part of an ambitious project with huge potential excites you.

Employee Benefits

• Employee share scheme
• Professional development
• 5 weeks annual leave for site-based employees
• Quarterly bonus program for site-based employees
• Gender neutral paid parental leave
• Discounted health insurance
• Salary sacrificing - novated lease / FIFO parking

Recruitment process

The process will include a pre-employment medical, drug and alcohol screening, criminal history check, review of qualifications and proof of right to work in Australia.

Ora Banda is an equal opportunity employer and strongly encourages suitably qualified people from diverse backgrounds to apply.

Shortlisting and recruitment for this role will commence immediately.

Next steps

Further information about Ora Banda Mining is available on the Company’s websitewww.orabandamining.com.au