Contracts Administrator

Patterson Building Group; Newcastle City Council; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

On-site parking

2 recharge days per year

Employee referral bonus

Competitive salary package

Job summary

Patterson Building Group is seeking an experienced Contracts Administrator to join our Newcastle team. You will prepare cost forecasts, monitor financial performance, and contribute to monthly reporting while ensuring site staff understand the project scope and tender inclusions.

You will develop tender documentation, build strong relationships with clients and subcontractors, and manage progress claims under the Head Contract.

Qualifications

• Tertiary qualifications in Building/Construction Management/Quantity Surveying.
• Local experience as Contracts Administrator on commercial new build projects.
• Solid knowledge of Australian head contracts and legal frameworks.
• Familiarity with key building trades and processes.
• Excellent negotiation and influencing skills.

Responsibilities

• Prepare cost forecasts, monitor financial performance, and generate cash flow statements.
• Contribute to monthly financial reporting.
• Ensure site supervisory staff understand project scope and tender inclusions.
• Develop tender documentation for subcontractor procurement, including schedules, scope, analyses, and recommendations.
• Build and maintain relationships with clients, subcontractors, suppliers and consultants.
• Manage progress claims and liaise with clients regarding the Head Contract.

Skills

Negotiation

Influencing

Contract administration

Education

Tertiary qualification in Building/Construction Management/Quantity Surveying

Job description

Patterson Building Group is a leading, privately-owned construction, refurbishment, and interiors company delivering exceptional projects across Australia. With a proven track record of completing iconic projects valued up to $70 million, including multiple award-winning developments, we excel across various sectors such as commercial, retail, government, education, aged care, residential, and industrial. Our clients span both private and public sectors.

As a result of significant project wins and ongoing organic growth, we are seeking an experienced Contracts Administrator to join our Newcastle team.

Responsibilities:

• Prepare cost forecasts, monitor financial performance, and generate cash flow statements.
• Contribute to monthly financial reporting.
• Ensure site supervisory staff are fully aware of the project scope and tender package inclusions.
• Develop tender documentation for subcontractor procurement, including tender schedules, scope of works, comparative analyses, and recommendations.
• Build and maintain strong relationships with clients, subcontractors, suppliers, and consultants.
• Manage progress claims and liaise with clients regarding the Head Contract.

Requirements:

• Relevant tertiary qualifications in Building, Construction Management, Quantity Surveying, or a related field.
• Solid local experience as a Contracts Administrator on commercial new build projects.
• A strong understanding of Australian commercial and legal frameworks related to head contracts.
• Knowledge of key building trades and processes.
• Excellent negotiation and influencing skills.

Why Join Patterson Building Group?

We prioritise your professional development, reward high performance, and recognise achievement. Our stable, family-friendly work environment offers genuine opportunities for career progression.

Benefits:

• On-site parking
• 2 additional “recharge days” off per year
• Employee referral bonus
• Competitive salary package