Contracts Administrator

Patterson Building Group Pty Ltd; Newcastle City Council; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

On-site parking

2 recharge days per year

Employee referral bonus

Competitive salary package

Job summary

Patterson Building Group is seeking an experienced Contracts Administrator in Newcastle to oversee commercial projects across our growing portfolio.

You will prepare cost forecasts, monitor financial performance, and develop tender documentation while building strong relationships with clients, subcontractors and consultants. This role offers career progression within a supportive team environment and exposure to high-value builds.

Qualifications

• Relevant tertiary qualifications in Building, Construction Management, Quantity Surveying, or a related field.
• Solid local experience as a Contracts Administrator on commercial new build projects.
• Strong understanding of Australian commercial and legal head contracts.
• Knowledge of key building trades and processes.

Responsibilities

• Prepare cost forecasts and monitor financial performance.
• Contribute to monthly financial reporting.
• Ensure site staff understand project scope and tender inclusions.
• Develop tender documentation for subcontractor procurement.
• Build relationships with clients, subcontractors, suppliers and consultants.
• Manage progress claims and liaise on the Head Contract.

Skills

Contracts administration

Negotiation

Financial forecasting

Stakeholder management

Education

Bachelor’s degree in Building/Construction Management/Quantity Surveying

Job description

Patterson Building Group is a leading, privately-owned construction, refurbishment, and interiors company delivering exceptional projects across Australia. With a proven track record of completing iconic projects valued up to $70 million, including multiple award-winning developments, we excel across various sectors such as commercial, retail, government, education, aged care, residential, and industrial. Our clients span both private and public sectors.

As a result of significant project wins and ongoing organic growth, we are seeking an experienced Contracts Administrator to join our Newcastle team.

Responsibilities:

• Prepare cost forecasts, monitor financial performance, and generate cash flow statements.
• Contribute to monthly financial reporting.
• Ensure site supervisory staff are fully aware of the project scope and tender package inclusions.
• Develop tender documentation for subcontractor procurement, including tender schedules, scope of works, comparative analyses, and recommendations.
• Build and maintain strong relationships with clients, subcontractors, suppliers, and consultants.
• Manage progress claims and liaise with clients regarding the Head Contract.

Requirements:

To succeed in this role, you will have:

• Relevant tertiary qualifications in Building, Construction Management, Quantity Surveying, or a related field.
• Solid local experience as a Contracts Administrator on commercial new build projects.
• A strong understanding of Australian commercial and legal frameworks related to head contracts.
• Knowledge of key building trades and processes.
• Excellent negotiation and influencing skills.

Why Join Patterson Building Group?

We prioritise your professional development, reward high performance, and recognise achievement. Our stable, family-friendly work environment offers genuine opportunities for career progression.

• On-site parking
• 2 additional “recharge days” off per year
• Employee referral bonus
• Competitive salary package