Contracts Administrator

Eight Recruitment; Newcastle City Council; On-site; AUD 90,000 - 130,000; Full time

Job summary

Eight Recruitment is seeking a site-based Contracts Administrator to join our NSW-based construction team. You will work alongside the Project Manager and site crew, owning subcontract administration, procurement scopes, tendering, and cost reporting to keep projects on time and within budget.

The role requires approximately 5+ years in commercial construction CA, with strong organisation, relationship-building, and problem-solving abilities.

Qualifications

• Around 5+ years in commercial construction CA experience.
• Experience with subcontract administration, procurement, variations and cost reporting.
• Strong communication and organisational skills.

Responsibilities

• Manage subcontract and head contract administration.
• Develop scopes and run subcontract procurement.
• Call, assess and compare tenders.
• Prepare and issue subcontract documentation.
• Manage variations, back charges and subcontractor claims.
• Support cost reporting, budgets and forecasting.
• Maintain procurement schedules and commercial registers.
• Keep project documentation and compliance on track.
• Work closely with subcontractors, consultants and suppliers.
• Support the PM across the commercial delivery of the project.

Skills

Contracts administration

Procurement

Cost reporting

Subcontract administration

Stakeholder management

Education

Construction Management degree

Job description

YOUR NEW EMPLOYER

Your new employer is a privately owned commercial construction business with a long history in NSW and a growing presence across Newcastle, the Hunter and Central Coast. Their approach is centred around a simple philosophy: building communities together. For them, that starts with their own people and extends to subcontractors, consultants, clients and ultimately the communities their projects serve.
They are deliberately investing in local people and relationships, with a strong regional pipeline across health, education and government infrastructure. They are also selective about the work they take on and place a huge amount of importance on the way they work with their subcontractors and project partners.
That same thinking extends internally. They are genuinely family focused, big on developing their people and offer monthly one-on-ones, annual performance and salary reviews, mentoring and clear opportunities to keep progressing.

YOUR NEW JOB

This is a site-based Contracts Administrator role, putting you right alongside the project rather than administering it from a desk somewhere else. You will work closely with the Project Manager and broader site team, taking ownership of the commercial and contractual detail that keeps a project running properly. When you are between site-based projects, you will work from the regional office in Wyong where your responsibilities will include:

• Managing subcontract and head contract administration
• Developing scopes and running subcontract procurement
• Calling, assessing and comparing tenders
• Preparing and issuing subcontract documentation
• Managing variations, back charges and subcontractor claims
• Supporting cost reporting, budgets and forecasting
• Maintaining procurement schedules and commercial registers
• Keeping project documentation and compliance on track
• Working closely with subcontractors, consultants and suppliers
• Supporting the PM across the commercial delivery of the project

There is plenty to own, but you will also have an established project team around you.

ABOUT YOU

• You are already working as a Contracts Administrator within commercial construction and ready to become an important part of the project team, not just the person processing paperwork behind it. Ideally, you will have around 5 years or more of construction CA experience, with a good understanding of subcontract administration, procurement, variations and cost reporting.
• A Construction Management, Building or related qualification would be ideal.
• You will be commercial and organised, but you'll also be good with people.
• This business believes that the best projects come from creating strong relationships between the builder, subcontractors, consultants and client, while still being clear about expectations and protecting the commercial position of the job.
• You will be proactive, straight-up and comfortable solving problems before they become bigger ones.