Contract Support / Administrator

CBRE; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Charity leave (2 days)

Job security

Training and development

Career pathways across Facilities

Job summary

CBRE Global Workplace Solutions (GWS) in Melbourne is seeking a facilities administrator to manage reactive and preventive work orders for healthcare clients. You will handle calls and emails, raise POs, process invoices, and monitor spend while coordinating vendors and maintaining QHSE records.

The role offers ongoing training and support, with career pathways across CBRE's facilities business and a focus on client service and efficiency.

Qualifications

• Higher educational qualifications or degree.
• 2 years’ experience in a similar role.
• Excellent PC based skills with Word/Excel/Outlook at intermediate to advanced level.

Responsibilities

• Being the first point of contact for raising and managing reactive and preventive work orders.
• Processing calls and emails and monitor complaints/escalations.
• Raise purchase/service orders and process invoices.
• Be system champion - CMMS, FMS and Finance Systems.
• Monitor spend on the account and review revenue & margin streams.
• Vendor management by tracking vendor works and coordination.
• Prepare customer reports and dashboards.
• Ensure QHSE documentation is well maintained on CBRE systems.

Skills

PC skills (Word/Excel/Outlook)

Time management

Customer service

Verbal & written communication

Education

Bachelor's degree or higher

Job description

Work for CBRE Global Workplace Solutions (GWS) who are leaders in the facilities management industry.

Endless growth opportunities supporting healthcare client

Position based in Epping, Melbourne

Here's a snapshot of your day:

• Being the first point of contact for raising and managing reactive and preventive workorders
• Processing calls and email and monitor complaints/escalations.
• Raise purchase/service orders and process invoices.
• Be system champion - CMMS, FMS and Finance Systems
• Monitor spend on the account and review account revenue & margin streams.
• Vendor management by tracking and monitoring vendor works and vendor coordination.
• Prepare customer reports and dashboards.
• Ensure QHSE documentation are well maintained on CBRE systems.

What's in it for you?

• Additional 2 days paid leave for charity annually
• Job security and stability
• Ongoing training and support.
• Career pathways across Facilities

Our people are free to expand their skills and knowledge to drive their careers and reach their full potential.

We value flexibility and our people work in ways that meet their work and life commitments and support their wellbeing, development, and performance.

Rewarding career with great developmental opportunities within GWS and across CBRE

Skills and experience you'll need to thrive in this role:

• Higher educational qualifications or degree
• Excellent PC based skills, with a high level of experience in Word/Excel and Outlook – intermediate to advance level.
• 2 years’ experience in a similar role. Experience in Finance & Administration is preferred.
• Excellent verbal and written communication skills to liaise with clients and draft correspondence and documentation.
• Excellent time management and organisation skills with the ability to manage workflow and priorities and meet deadlines.
• Customer service focus with the ability to communicate with internal and external clients at all levels.

About Us:

CBRE is the world's leading & largest commercial real estate services & investment firm; a growing & visionary organisation, comprised of the best & brightest professionals. Creating the real estate solutions of tomorrow, so businesses & people thrive. We work in every dimension of commercial real estate.

Our mission is to realise the potential in all the businesses & people we work with, so that together we can create the real estate solutions of the future. We are driven by the entrepreneurial spirit of our people & the diverse needs of our clients. We are invested in the development & unique needs of our diverse employees & strive to create an inclusive environment that allows our employee to bring their full selves to work.

Can we inspire you to join us?

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

We are proud to be certified as a Family Inclusive Workplace in Australia. This is a great recognition to our different policies, programs and benefits which help us build a great family friendly workplace culture.

Be inspired to elevate your career to new heights.

We look forward to hearing from you!

Questions?

We aim to review and respond to all applications within 5 business days. If you have any questions or require

reasonable adjustments during the recruitment process, please reach out to Genevieve Mulcahy at ***************@cbre.com.au.

About CBRE Group, Inc.CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.