Contract Admins

Star Eight Pty Ltd; City of Melbourne; On-site; AUD 90,000 - 100,000; Full time

Benefits offered by this job

Superannuation

Induction program

Growth opportunities

Job summary

Pane e Pizzico, a Melbourne Italian bakery, invites applications for a full-time Contract Administrator to manage supplier, wholesale customer and operational service contracts. You will review terms, coordinate amendments, monitor performance and renewals, and work with purchasing and accounts to ensure accurate invoicing and delivery commitments.

You will establish consistent contract administration practices and support business growth by developing practical approvals and document-control

Qualifications

• Diploma or higher qualification in business, commerce, contract management, procurement or related field, or substantial relevant experience.
• At least three years of relevant experience in contract administration, including reviewing terms, managing variations and monitoring obligations.
• Demonstrated ability to administrate multiple contracts independently and coordinate with suppliers and internal teams.
• Sound commercial judgement and ability to identify contractual risks and propose solutions.
• Strong written communication, negotiation, organisation and record-keeping skills.
• Proficiency in Excel and electronic document management systems.
• Experience in food production, wholesale distribution, hospitality or retail advantageous.

Responsibilities

• Prepare, interpret and review supplier agreements for ingredients, packaging, equipment and other supplies, including pricing, specs, delivery obligations and payment terms.
• Administer wholesale customer agreements, ensuring product requirements, supply commitments, delivery arrangements, returns and payment conditions are documented.
• Review requests for changes to prices, quantities, service scope and delivery arrangements, negotiate variations within delegated authority.
• Administer transport, equipment maintenance, cleaning and other operational service agreements, monitoring performance.
• Maintain a central contract register and complete contract files with signed agreements and variations.
• Track expiry dates, renewal options and notice periods; coordinate reviews and terminations.
• Identify supply or service failures, document issues and follow up on corrective action.
• Liaise with accounts to resolve discrepancies between invoices and rates.
• Prepare and review supply/service agreements for business expansion.
• Respond to enquiries and refer to management/legal advisers as needed.
• Prepare reports on commitments and supplier performance.

Skills

Contract management

Negotiation

Documentation

Microsoft Excel

Stakeholder communication

Procurement knowledge

Education

Diploma or higher in business/commercial/contract management/procurement

Tools

Microsoft Excel

Electronic document management systems

Job description

Employment: Full-time, 38 hours per week

About us

Pane e Pizzico is an established Italian artisan bakery in Melbourne, producing breads, pastries, pizza and other baked goods. Our business development plans include expanding our retail presence and wholesale supply relationships while maintaining the quality and consistency of our products.

About the role

Reporting to the Group Operations Manager, you will take responsibility for the day-to-day administration of supplier, wholesale customer and operational service contracts.

You will work closely with purchasing, accounts and operational staff to review contract terms, coordinate amendments, monitor performance and manage renewals. This position offers an experienced contract professional the opportunity to establish consistent contract administration processes and support the business as it grows.

Key responsibilities

• Prepare, interpret and review supplier agreements for ingredients, packaging, equipment and other business supplies, including pricing, specifications, delivery obligations and payment terms.
• Administer wholesale customer agreements, ensuring that product requirements, supply commitments, delivery arrangements, returns and payment conditions are clearly documented.
• Review requests for changes to prices, quantities, service scope and delivery arrangements, negotiate contract variations within delegated authority, and obtain management approval where required.
• Administer transport, equipment maintenance, cleaning and other operational service agreements, monitoring performance against agreed obligations.
• Maintain a central contract register and complete contract files, including signed agreements, approved variations, correspondence and supporting records.
• Track contract expiry dates, renewal options and notice periods, and coordinate timely reviews, extensions and terminations.
• Work with purchasing and operational staff to identify supply or service failures, document contractual issues and follow up on corrective action.
• Liaise with accounts staff to resolve discrepancies between invoices, agreed contract rates, approved variations and services delivered.
• Coordinate the preparation and review of supply and service agreements required for business expansion.
• Respond to contract enquiries and disputes, explain relevant terms to internal stakeholders, and refer matters requiring legal advice to management and external advisers.
• Prepare reports on contractual commitments, supplier performance, upcoming renewals and matters requiring management attention.
• Develop practical procedures for contract approvals, document control and ongoing monitoring.

Qualifications and experience

• A diploma or higher qualification in business, commerce, contract management, procurement or a related field, or substantial relevant professional experience.
• At least three years of relevant experience in contract administration, including reviewing terms, managing variations and monitoring contractual obligations.
• Demonstrated ability to independently administer multiple contracts and coordinate with suppliers, service providers and internal departments.
• Sound commercial judgement and the ability to identify contractual risks and recommend practical solutions.
• Strong written communication, negotiation, organisation and record-keeping skills.
• Proficiency in Microsoft Excel and electronic document management systems.
• Experience in food production, wholesale distribution, hospitality or retail would be advantageous. Applicants with relevant contract administration experience in other industries are also encouraged to apply.

What we offer

• An annual salary of $90,000-$100,000 plus superannuation, based on relevant experience and capability.
• A full-time position with responsibility for a dedicated contract portfolio.
• The opportunity to improve contract administration processes and contribute to business development.
• Induction into our products, supplier arrangements and operational requirements.