CONTRACT ADMINISTRATOR – ROOFING

AMS facilities group; Sydney; On-site; AUD 82,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Superannuation

Career development

Diverse portfolio

Job summary

AMS Roofing in Sydney is seeking an experienced Contract Administrator to manage roofing contracts, coordinate project documentation and monitor compliance to deliver high‑quality services. You will prepare quotations, assess variations, track costs and liaise with trades, suppliers and residents to keep projects on time and within budget.

This role supports government housing works, requires strong organisation and communication, and offers a professional environment with career development

Qualifications

• Formal qualification in project management or contract administration.
• Minimum 1 year of contract administration experience in roofing/construction.
• Experience managing work orders, quotations and variations.
• Understanding roofing services and safety requirements.
• Ability to coordinate multiple trades and deadlines.

Responsibilities

• Administer roofing maintenance contracts, review scopes and client requirements.
• Prepare quotations, cost breakdowns and variations.
• Monitor costs, labour and materials.
• Coordinate works with tradespeople, subcontractors, suppliers and clients.
• Negotiate variations with clients and subcontractors.
• Maintain records and progress updates.
• Liaise with government housing representatives and residents about access.
• Review supplier quotations and invoices.
• Support disputes and warranty claims.
• Ensure roofing works are documented per client procedures and safety rules.

Skills

Contract administration

Roofing knowledge

Organisational skills

Communication

Microsoft Office

Project coordination

Independent worker

Education

Related field qualification

Contract Administration

Project Management

Tools

ServiceM8

Ventia Mobility

Xero

Job description

Salary: $82,000 - 95,000 per annum + superannuation

About AMS Roofing

AMS Roofing is a Sydney-based roofing company specialising in roof repairs, roof maintenance, roof inspections, roof replacements, guttering, downpipes and associated roofing services.

Our company delivers roofing services across residential, commercial and government housing properties throughout Sydney. We manage a high volume of roofing work orders, including scheduled maintenance, emergency repairs, inspections and larger roofing projects.

We are seeking an experienced and organised Contract Administrator to manage roofing contracts, coordinate project documentation, monitor contractual requirements and support the successful delivery of roofing services.

Key Responsibilities

• Administer roofing maintenance contracts, work orders, service agreements and related contractual documentation. Review roofing scopes of work, contractual obligations, specifications and client requirements.
• Prepare and assess quotations, cost breakdowns, contract variations and additional works submissions.
• Monitor roofing project costs, labour expenses, material requirements and subcontractor charges.
• Coordinate roofing works with tradespeople, subcontractors, suppliers, property managers and clients.
• Prepare, review and negotiate contract variations, extensions and amendments with clients, suppliers and subcontractors
• Monitor contract progress, outstanding works, project deadlines and completion requirements.
• Prepare and manage extension-of-time requests, project variations and supporting documentation.
• Maintain detailed roofing inspection reports, photographic records, job-start forms and completion documentation.
• Liaise with government housing representatives, property managers and residents regarding access arrangements, project progress and roofing requirements.
• Review supplier quotations, material orders, subcontractor invoices and payment documentation.
• Assist with contract-related disputes, warranty claims, recall assessments and outstanding roofing defects.
• Ensure roofing works are appropriately documented in accordance with client procedures, contractual obligations and relevant safety requirements.
• Monitor roofing project performance and provide management with updates regarding expenditure, delays and contractual matters.
• Manage work order administration, reporting and documentation through ServiceM8, Ventia Mobility and Xero.
• Maintain accurate records of correspondence, contract changes, approvals, job costs and project completion.

Skills and Qualifications

• Relevant qualification in Project Management, Contract Administration, Business Administration or a related field.
• Minimum 1 year of proven work experience in contract administration, preferably within the roofing, construction or property maintenance industry.
• At least 1 year of experience managing work orders, quotations, contract variations, project documentation and maintenance agreements.
• Strong understanding of roofing services, including roof repairs, tile and metal roofing, gutters, downpipes, roof inspections and maintenance requirements.
• Ability to coordinate multiple roofing projects, tradespeople and subcontractors.
• Experience preparing professional reports, cost breakdowns and client correspondence.
• Strong organisational, communication and time-management skills.
• Proficiency in Microsoft Office, including Excel, Word and Outlook.
• Experience with ServiceM8, Ventia Mobility, Xero or similar management systems is highly regarded.
• Ability to work independently, manage competing priorities and meet contractual deadlines.

What We Offer

• Competitive salary plus superannuation.
• Supportive and professional working environment.
• Opportunity to manage a diverse portfolio of roofing maintenance contracts.
• Career development and progression opportunities within the roofing industry.