Contract Administrator – Multi-Project Construction Finance

Design & Build Recruitment; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Design & Build Recruitment client seeks an experienced Contract Administrator to join the delivery team across multiple concurrent projects in commercial construction. You will own the budgeting process, manage POs, and oversee subcontractor invoices and variations from kickoff to handover.

With 3–5 years in a similar role, you will excel in financial reporting, maintain stringent document control, and build strong relationships with clients, suppliers, and the project team.

Qualifications

• 3–5 years' experience in a Contract Administrator or similar commercial construction role.
• Procore and MYOB experience is essential.
• Strong commercial and financial literacy, confident tracking, forecasting, and reporting on project budgets.
• Excellent attention to detail across documentation, scope of works, quotations, and specifications.
• Strong negotiation skills, with the ability to secure agreement on cost and timing.
• Clear, professional written and verbal communication.
• Highly organised, with the ability to plan and coordinate multiple projects simultaneously.
• A proactive, solutions-focused approach and a genuine sense of team

Responsibilities

• Set up and manage project budgets in consultation with the Contracts Manager and Project Manager
• Produce, issue, and track Purchase Orders against scope, program, and trading terms
• Assess and process subcontractor and supplier invoices, applying correct project and cost-centre coding
• Prepare, log, and manage client and supplier variations end-to-end, including approvals and invoicing instructions
• Deliver clear, accurate financial reporting into weekly project and operations meetings
• Manage RFIs, EOTs, and NODs from issue through to close-out
• Coordinate building permits, procurement schedules and project programs

Skills

Budgeting

Forecasting

Contract admin

Attention to detail

Negotiation

Communication

Organisation

Tools

Procore

MYOB

Job description

Design & Build Recruitment client seeks an experienced Contract Administrator to join the delivery team across multiple concurrent projects in commercial construction. You will own the budgeting process, manage POs, and oversee subcontractor invoices and variations from kickoff to handover.

With 3–5 years in a similar role, you will excel in financial reporting, maintain stringent document control, and build strong relationships with clients, suppliers, and the project team.