Contract Administrator - Fit out / Refurbishment

Amida Limited; City of Melbourne; On-site; AUD 100,000 - 130,000; Full time

Job summary

Amida Limited is seeking a Contract Administrator to join our established fit-out team in Melbourne. You will manage subcontract processes, compile packages, and oversee budgetary controls across $1m–$30m projects, from pre-construction through to completion.

With a tertiary qualification in construction management, quantity surveying, or engineering and a minimum of 3 years' experience, you will excel in negotiation, reporting, and stakeholder communication within a dynamic, safety-focused

Qualifications

• Minimum 3 years' experience as a Contract Administrator in the construction industry.
• Experience delivering fitout, refurbishment, or new build projects; Tier 2 or mid-tier background ideal.
• Strong financial acumen with experience managing project budgets from $1m–$30m.

Responsibilities

• Managing all facets of the subcontract process including negotiation, letting, and ongoing administration
• Prepare, review, and issue subcontract packages, scopes of works, and procurement schedules
• Negotiate and assess subcontract tenders including preparation of tender comparisons for review
• Process progress claims, delay claims, and variations in accordance with contractual obligations
• Preparation of accurate payment schedules and monthly cost reports
• Prepare and maintain project budgets, cash flows, and rolling final account forecasts
• Monitor and manage subcontractor performance, ensuring adherence to programme, quality, and contractual commitments
• Assist in the preparation and administration of project completion documentation including defect management and practical completion
• Work closely with the Project Manager and site team to ensure seamless project delivery

Skills

Budgeting

Negotiation

Stakeholder management

Communication

Commercial acumen

Project coordination

Education

Tertiary qualification in Construction Management / QS / Engineering

Tools

Procore

Microsoft Office

Job description

Established contractor with a strong fitout portfolio Take ownership of projects from $500k–$10m from pre-construction through to completion Strong career progression, training, and excellent team culture Great opportunity to join a well-regarded builder with a diverse project pipeline spanning fitout and new build works, known for delivering quality outcomes across a range of sectors.

A n established fit out contractor with a proven track record of successfully delivering complex fit out and refurbishment projects, our client is now seeking a motivated Contract Administrator to join their growing team. Projects range from $500k–$10m across a range of sectors. Experience delivering projects in this space would be ideal.

Responsibilities include but are not limited to:

• Managing all facets of the subcontract process including negotiation, letting, and ongoing administration
• Prepare, review, and issue subcontract packages, scopes of works, and procurement schedules
• Negotiate and assess subcontract tenders including preparation of tender comparisons for review
• Process progress claims, delay claims, and variations in accordance with contractual obligations
• Preparation of accurate payment schedules and monthly cost reports
• Prepare and maintain project budgets, cash flows, and rolling final account forecasts
• Monitor and manage subcontractor performance, ensuring adherence to programme, quality, and contractual commitments
• Assist in the preparation and administration of project completion documentation including defect management and practical completion
• Work closely with the Project Manager and site team to ensure seamless project delivery

Qualifications and Requirements

• Tertiary qualification in Construction Management, Quantity Surveying, Engineering, or similar
• Minimum 3 years' experience as a Contract Administrator within the construction industry
• Experience delivering fitout, refurbishment, or new build projects, a Tier 2 or established mid-tier background would be ideal
• Strong commercial acumen with experience managing project budgets from $1m–$30m
• Construction Safety Induction (White Card)
• Proficiency in Microsoft Office Suite
• Experience with Procore or similar project management software is preferable
• Strong financial analysis, negotiation, and stakeholder management skills
• Excellent written and verbal communication skills

This is a permanent full-time position providing a great opportunity to work with a successful and growing organisation that offers a varied project pipeline, challenging work, and genuine potential for career progression.