Contract Administrator | Luxury Residential | $5m - $20m projects

Mackey Consulting; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Luxury residential projects

Salary $90,000–$120,000 + super

Career progression

Strong systems and processes

Long-term job security

Collaborative team environment

Job summary

Mackey Consulting in Melbourne is seeking a Contract Administrator to support luxury residential projects, working closely with the Project Manager to meet commercial targets.

You will manage trade procurement, cost reporting, and subcontract administration across $5m-$20m builds, with exposure to Procore and a structured project delivery environment.

This role offers a clear pathway into Project Management, strong team culture, and a stable pipeline of high-end homes.

Qualifications

• 2+ years of experience in contract administration within luxury residential or detailed commercial construction.
• Commercially strong with budgets, forecasting, cost reporting, variations and subcontractor accounts.
• Experience in procurement including trade scopes, tender comparisons, negotiations and subcontractor engagement.

Responsibilities

• Trade procurement and subcontract letting.
• Preparing detailed scopes of works.
• Quote analysis and negotiation.
• Subcontract administration.
• Variations and cost control.
• Monthly forecasting and cost-to-complete.
• Progress claims and subcontractor claims.
• Procurement schedules.
• RFIs and consultant coordination.
• Tracking deposits and long-lead items.
• Supporting the PM and Site Manager commercially.
• Maintaining accurate project records and documentation.
• Utilise Procore and relevant project management systems.

Skills

Contract administration

Budgeting & cost reporting

Procurement

Project coordination

Construction knowledge

Communication

Proactive and accountable

Tools

Procore

Job description

Contract Administrator | Luxury Residential | $5m - $20m projects

Contract Administrator | Luxury Residential | $5m - $20m projects

About the company

My client is a quality and customer focused construction company specializing luxury residential projects in the $5m - $20 range.

About the role

Working closely with the Project Manager, you'll assist in the coordinated and successful delivery of projects while ensuring commercial and financial targets are achieved.

Responsibilities

• Trade procurement and subcontract letting
• Preparing detailed scopes of works
• Quote analysis and negotiation
• Subcontract administration
• Variations and cost control
• Monthly forecasting and cost-to-complete
• Progress claims and subcontractor claims
• Procurement schedules
• RFIs and consultant coordination
• Tracking deposits and long-lead items
• Supporting the PM and Site Manager commercially
• Maintaining accurate project records and documentation
• Utilise Procore and relevant project management systems.

Your background

• 2+ years' experience as a Contract Administrator in luxury residential or detailed commercial construction.
• Commercially strong – budgets, forecasting, cost reporting, variations and subcontractor accounts.
• Procurement experience – trade scopes, tender comparisons, negotiations and subcontractor engagement.
• Highly organised – manages multiple trade packages, deadlines, RFIs and contract documentation.
• Strong construction knowledge – drawings, specifications, sequencing and trade coordination.
• Excellent communication skills – confident dealing with trades, architects, consultants and project teams.
• Proactive and accountable – takes ownership, identifies issues early and drives projects forward.

What's on offer

• Join an established, reputable builder with a strong pipeline of high-end luxury residential projects.
• $90,000 – $120,000 + super, depending on experience.
• Work on unique, architecturally designed, high-quality residential projects.
• Genuine career progression with a clear pathway into Project Management.
• Work closely with experienced Project Managers and Directors who invest in your development.
• Excellent company culture with a supportive, collaborative team environment.
• Strong systems and processes designed to promote efficiency and genuine work-life balance.
• Long-term job security with a financially stable business and consistent project pipeline.
• Opportunity to take ownership of projects, develop your commercial skills and grow with the business.

Please note, only applicants with local relevant experience and full working rights in Australia can be considered for the position.