Contract Administrator - Construction Claims & Invoicing

Entire; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Awesome company culture and cohesive团队

Monthly morning teas and team meets

6 wellness days a year on us

Job summary

Entire Group is seeking a full-time Contract Administrator to join our Building Services team in Melbourne. You will manage the claims, invoicing and close-out process across EBS fire and mechanical projects, acting as the liaison between Project Managers, Accounts and clients.

The role focuses on setting up new projects, submitting progress claims and invoices, tracking variations, and ensuring timely payments.

Qualifications

• At least 2 years in contract or project administration, preferably in construction.
• Hands-on experience with progress claims and retention.
• Attention to detail and ability to meet deadlines.
• Clear communication with PMs and clients.
• Experience with Payapps, Levesys or fire/mechanical services is a bonus.

Responsibilities

• Set up new projects and customers from PM handover requests.
• Prepare and submit monthly progress claims and invoices, including retention.
• Load and track variations, and include approved variations in claims.
• Manage client portal and Payapps submissions.
• Reconcile project accounts monthly across claims, invoices, payments and retention.
• Track debtors and retention, and support Accounts with allocations.
• Close out completed projects once CTC, debtors and retentions are finalised.
• Report on claim status in regular project reviews.

Skills

Contract administration

Progress claims

Retention management

Communication with PMs/clients

Tools

Payapps

Levesys

Job description

Entire Group is seeking a full-time Contract Administrator to join our Building Services team in Melbourne. You will manage the claims, invoicing and close-out process across EBS fire and mechanical projects, acting as the liaison between Project Managers, Accounts and clients.

The role focuses on setting up new projects, submitting progress claims and invoices, tracking variations, and ensuring timely payments.