Contract Administrator

Entire; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Awesome company culture and cohesive团队

Monthly morning teas and team meets

6 wellness days a year on us

Job summary

Entire Group is seeking a full-time Contract Administrator to join our Building Services team in Melbourne. You will manage the claims, invoicing and close-out process across EBS fire and mechanical projects, acting as the liaison between Project Managers, Accounts and clients.

The role focuses on setting up new projects, submitting progress claims and invoices, tracking variations, and ensuring timely payments.

Qualifications

• At least 2 years in contract or project administration, preferably in construction.
• Hands-on experience with progress claims and retention.
• Attention to detail and ability to meet deadlines.
• Clear communication with PMs and clients.
• Experience with Payapps, Levesys or fire/mechanical services is a bonus.

Responsibilities

• Set up new projects and customers from PM handover requests.
• Prepare and submit monthly progress claims and invoices, including retention.
• Load and track variations, and include approved variations in claims.
• Manage client portal and Payapps submissions.
• Reconcile project accounts monthly across claims, invoices, payments and retention.
• Track debtors and retention, and support Accounts with allocations.
• Close out completed projects once CTC, debtors and retentions are finalised.
• Report on claim status in regular project reviews.

Skills

Contract administration

Progress claims

Retention management

Communication with PMs/clients

Tools

Payapps

Levesys

Job description

The Entire Group have been a market leader in the construction industry for over 40 years.

An exciting opportunity has come up for a full time Contract Administrator to join our Building Services team.

Are you the person who keeps projects commercially on track? Entire is looking for a Contract Administrator to join our team and own the claims, invoicing and close-out process across our EBS fire and mechanical projects.

About the role

You’ll be the go-to person between our Project Managers, Accounts and clients. Each month you’ll collect progress claims from PMs, submit them through client portals and Payapps, and issue invoices. You’ll also set up new projects, track retention and debtors, and close projects out once everything is settled.

What you’ll do

• Set up new projects and customers from PM handover requests
• Prepare and submit monthly progress claims and invoices, including retention
• Load and track variations, and include approved variations in claims
• Manage client portal and Payapps submissions
• Reconcile project accounts monthly across claims, invoices, payments and retention
• Track debtors and retention, and support Accounts with allocations
• Close out completed projects once CTC, debtors and retentions are finalised
• Report on claim status in regular project reviews

What you’ll bring

• 2+ years in contract or project administration, ideally in construction or building services
• Hands-on experience with progress claims and retention
• Sharp attention to detail and a good relationship with deadlines
• Clear, confident communication with PMs and clients
• Payapps, Levesys or fire/mechanical services experience is a bonus

What we offer:

• Awesome company culture and cohesive team
• Monthly morning teas and team meets
• 6 wellness days a year on us

Note: To be eligible to apply for this position you must be an Australian resident or have an appropriate Australian work visa.